Events Administrator-Oliver and Bonacini

Oliver & Bonacini Hospitality; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading hospitality company in Calgary is seeking an Events Administrator to manage clerical and administrative duties within the Events Office. The role involves coordinating inquiries, maintaining departmental expenses, and supporting the Events team. Ideal candidates will have strong communication skills, a keen eye for detail, and experience in a similar administrative role. Join a dynamic team dedicated to delivering exceptional service and quality.

Qualifications

• 1-3 years working experience in a similar administrative capacity.
• Exposure to sales and/or event planning environment is an asset.

Responsibilities

• Act as primary point of contact for general inquiries.
• Prepare and distribute reporting.
• Support management team in project-based work.

Skills

Communication

Customer Service

Organization

Multi-tasking

Tools

Microsoft Office

Job description

Company Description

Whether in our kitchens, dining rooms, event venues or offices, our singular purpose is to captivate guests with our unparalleled quality, service, and food and wine knowledge. We achieve this only through the excellence, innovation and passion of our team members. If you are seeking a rewarding career that involves first-rate training and education, mentoring and development, attractive compensation, and inspiring rewards and recognition, consider joining Oliver and Bonacini Restaurants.

Job Description

POSITION SUMMARY

The Events Administrator is responsible for providing a wide range of clerical duties, office administrative duties, project coordination, office maintenance, and accounting support to the Oliver & Bonacini Events Office located in the Trump International Hotel and Tower.

Primary Duties & Responsibilities

1. Act as primary point of contact for general inquiries via email and telephone and logging of enquiries.
2. Preparation of initial response to client enquiry and assigning to appropriate team members.
3. Preparation and distribution of daily, weekly and monthly reporting.
4. Coordinate interoffice mail distribution schedule and materials.
5. Maintenance and reporting of departmental expenses.
6. Responsible for inventory management and ordering of materials, supplies and services for the O&B Events sales team.
7. Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g., O&B Artisan for Gift Bags/Chocolates, Gift Cards, Marketing Materials, Business Cards).
8. Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department files.
9. Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions.
10. Support Events team as required including other duties as assigned and/or required.

Qualifications

1. 1-3 years working experience in a similar administrative capacity.
2. Exposure to, or experience in, a sales and/or event planning environment is an asset.
3. Experience performing basic accounting functions is an asset.
4. Practical working knowledge of Microsoft Office applications.
5. Self-starter, flexible, and able to work independently.
6. Ability to multi-task and change priorities constantly as needed in a fast-paced environment.
7. Excellent verbal and written communication skills and professional telephone etiquette.
8. Superior customer service skills in addition to impeccable personal presentation required.
9. A keen eye for detail is a must!

Additional Information

We thank all applicants for their interest in Oliver & Bonacini; however, only suitable candidates will be contacted to continue the application process.