Events Administrator-Oliver and Bonacini

Oliver & Bonacini Hospitality; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the hospitality sector is seeking an Events Administrator to provide clerical and administrative support. This role involves coordinating inquiries, managing reports, and assisting the events team, requiring strong communication and multitasking skills.

Qualifications

• 1-3 years of experience in an administrative role.
• Experience in sales or event planning is an asset.

Responsibilities

• Act as the primary point of contact for general inquiries.
• Prepare and distribute reports.
• Manage inventory and order materials.

Skills

Communication

Customer Service

Multitasking

Attention to Detail

Tools

Microsoft Office

Job description

Events Administrator - Oliver and Bonacini

Company Description
Whether in our kitchens, dining rooms, event venues or offices, our singular purpose is to captivate guests with our unparalleled quality, service, and food and wine knowledge. We achieve this only through the excellence, innovation and passion of our team members. If you are seeking a rewarding career that involves first-rate training and education, mentoring and development, attractive compensation, and inspiring rewards and recognition, consider joining Oliver and Bonacini Restaurants.

Job Description
POSITION SUMMARY
The Events Administrator is responsible for providing a wide range of clerical duties, office administrative duties, project coordination, office maintenance, and accounting support to the Oliver & Bonacini Events Office located in the Trump International Hotel and Tower.

Primary Duties & Responsibilities

• Act as the primary point of contact for general inquiries via email and telephone, including logging inquiries.
• Prepare initial responses to client inquiries and assign them to appropriate team members.
• Prepare and distribute daily, weekly, and monthly reports.
• Coordinate interoffice mail distribution schedule and materials.
• Maintain and report departmental expenses.
• Manage inventory and order materials, supplies, and services for the O&B Events sales team.
• Coordinate with suppliers to ensure the sales team has necessary items for daily operations (e.g., Gift Bags, Chocolates, Gift Cards, Marketing Materials, Business Cards).
• Perform general clerical duties such as photocopying, faxing, mailing, filing, and managing event department files.
• Support management in project-based work, including drafting documents and basic accounting functions.
• Assist the Events team as required, including other duties as assigned.

Qualifications

• 1-3 years of experience in an administrative role.
• Experience or exposure to sales or event planning is an asset.
• Basic accounting experience is an asset.
• Proficiency in Microsoft Office applications.
• Self-motivated, flexible, and able to work independently.
• Ability to multitask and adapt in a fast-paced environment.
• Excellent communication skills and professional telephone etiquette.
• Strong customer service skills and professional appearance.
• Attention to detail is essential.

Additional Information

We thank all applicants for their interest; only suitable candidates will be contacted.