Legal Assistant - Labour and Employment

Forge Recruitment; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading national firm in Ottawa seeks a Labour and Employment Legal Assistant to support their growing practice. The role involves drafting legal documents, coordinating with courts, and providing administrative support. The firm offers a competitive salary, flexible hybrid work schedule, and a supportive work environment.

Benefits

Competitive compensation and benefits

Flexible hybrid work schedule

Wellness program and mental health resources

Opportunities to volunteer and give back

Qualifications

• 3+ years' experience supporting a labour/employment law practice.
• Excellent technical proficiency with MS Office Suite and DMS.
• Familiarity with arbitration and collective bargaining procedures.

Responsibilities

• Drafting pleadings and preparing motion records.
• Maintaining lawyers' emails and calendars.
• Providing legal administrative support to lawyers.

Skills

Technical proficiency in MS Office Suite

Familiarity with arbitration and collective bargaining procedures

Knowledge of the Rules of Civil Procedure

Tools

Document Management System (DMS)

InterAction

ACL

Job description

Forge Recruitment is currently partnered with our client, a national firm, in the search of a Labour and Employment Legal Assistant to join their growing practice in their downtown Ottawa office. The firm, one of Canada's leading firms, focuses on the representation of management in human resources law and advocacy, acting for over 1000+ employers in the public and private sectors.

About the Role

• Drafting pleadings and preparing motion records, book of authorities, and affidavits of service
• Arranging for filing of court documents and booking examinations for discovery
• Entering and maintaining lawyers' dockets and coordination with the Accounting department for billings
• Entering, updating and generating documents (ACL)
• Liaising with courts and tribunals
• Maintaining lawyers' emails and calendars – booking appointments, including coordination of Zoom / Team meetings and setting up of conference calls
• Maintaining and organizing physical and electronic files
• Providing legal administrative support to lawyers by drafting, preparing, and proofreading
• Preparing and updating cheque requisitions and expense reports
• Supporting and providing coverage for absences
• Other tasks as assigned

The Offer

The firm offers a highly congenial professional environment, competitive compensation and benefits entitlement, a flexible hybrid work schedule, wellness program and mental health resources and is heavily involved in the community with opportunities to volunteer and give back .

What You Bring

As the ideal candidate, you possess 3+ years' experience supporting a labour / employment law practice. You are versed in the Rules of Civil Procedure and have a familiarity with arbitration and collective bargaining procedures, along with the OLRB (considered an asset). You possess excellent technical proficiency with the use of the entire MS Office Suite, a Document Management System (DMS), InterAction, and ACL.

Next Steps

If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.