Executive Assistant

Intact Financial; Montreal; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where your organizational skills and professionalism will support the Vice President and the entire team. This role offers a dynamic work environment that balances remote and in-person interactions, empowering you to excel in your career. You'll have the opportunity to manage calendars, coordinate meetings, and assist with budgeting while enjoying a range of benefits including a flexible work model and a financial rewards program. If you're ready to make a meaningful impact and grow with a supportive team, this is the perfect opportunity for you.

Benefits

Employee Share Purchase Plan

Flex pension and benefits package

Virtual healthcare access

Flexible work arrangements

Extra days off purchase

Annual wellness account

Learning and development programs

Community Impact program

Qualifications

• 3+ years of experience in an administrative role.
• Strong proficiency in MS Office and excellent communication skills.

Responsibilities

• Provide support to the Vice President, managing calendars and travel arrangements.
• Assist with budgeting and prepare reports and presentations.
• Coordinate team meetings and maintain inventory.

Skills

MS Office (Word, Excel, PowerPoint)

Bilingualism (English and French)

Business Acumen

Communication Skills

Time Management

Education

College diploma in administration or secretarial studies

Job description

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

We’re looking for an Executive Assistant to join our growing team!

What you’ll do here:

• Provide support to theVice President, Quebec Sales and Operations, Direct Distribution, which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.

• Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.

• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

• Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

• Assist with the annual budgeting process.

• Provide backup support to other Executive Assistants.

What you bring to the table:

• College diploma in administration or secretarial studies or equivalent combination of education and experience.

• Minimum of 3 years experience.

• Strong business acumen and professionalism.

• Proficiency in MS Office (Word, Excel and PowerPoint).

• Can handle multiple competing priorities and deadlines.

• Excellent communication skills, both written and verbal.

• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.

• No Canadian work experience required however must be eligible to work in Canada.

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.