Executive Assistant

Avalign Ltd.; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic opportunity for an Executive Assistant to support a CEO in a fast-paced environment. This role involves managing communications, travel logistics, and ensuring smooth operations across multiple ventures. Ideal candidates are organized, proactive problem solvers with a strong focus on integrity and discretion.

Qualifications

• 3+ years of experience supporting executives preferred.
• Ability to manage sensitive information with care.

Responsibilities

• Manage inbox and calendar, prioritize messages and schedule meetings.
• Serve as a central point for communications and ensure clarity.
• Arrange travel plans and manage itineraries.

Skills

Organization

Problem Solving

Discretion

Communication

Tools

Office Suite

Teams

Job description

Seeking an Exceptional Executive Assistant - Join Our Team

I'm hiring an Executive Assistant who can bring energy, organization, and proactive problem-solving to my growing ventures. This is not just another support role — it's an opportunity to have a direct impact on multiple fast-paced businesses by keeping operations smooth, communications clear, and priorities on track.

About The Role

I'm looking for someone who thrives in a high-energy, fast-moving environment and can keep the CEO focused and productive. Your primary responsibilities will include:

• Inbox and Calendar Management: Prioritize messages, schedule meetings, and keep my days running efficiently.
• Streamlined Communications: Serve as a central point for information coming in and out, ensuring clarity and quick response times.
• Travel and Logistics: Arrange and coordinate travel plans, manage itineraries, and handle reimbursements.
• Document Preparation: Create, edit, and maintain reports, presentations, and correspondence.
• Problem Solving: Anticipate needs, find solutions independently, and adapt to changing priorities.
• Confidential Support: Maintain strict confidentiality with both business and personal matters.
• Personal Financial Management (Bonus): Experience supporting executives with personal financial records or investments is an asset but not required.
  
  

The Ideal Candidate

• Is a natural organizer who can turn chaos into clarity.
• Has a solution-focused mindset — you don't just spot problems, you solve them.
• Knows their way around technology (Office Suite, Teams, and other productivity tools).
• Can operate with absolute discretion, managing sensitive information with care.
• Has experience supporting executives directly (3+ years preferred).
• Brings energy, initiative, and a willingness to learn.
  
  

Our Values

We believe in Integrity, Respect, Teamwork, Optimism, and Curiosity, and we strive to live these values every day. Our team is always learning, improving, and pushing toward greater success.

If this sounds like the kind of role where you'd thrive, I want to hear from you.

Know someone who would be a great fit? Please share this opportunity.