Immigration Assistant

Nova Scotia Health Authority; Canada; On-site; CAD 47,000 - 60,000; Full time

Job summary

Nova Scotia Health Authority is seeking an Immigration Assistant to provide administrative support to the Immigration Consultant. The role involves managing documentation for internationally trained physicians and requires strong organizational and communication skills. Candidates should have a Grade 12 education, a Business diploma, and relevant administrative experience. The position offers a competitive salary and benefits.

Benefits

Health benefits

Dental benefits

Travel benefits

Long-term disability insurance

Life insurance

Defined benefit pension plan

Qualifications

• At least 1 year of related administrative experience, preferably in human resources.
• Proficiency in MS Office (Word, Excel, PowerPoint), SAP, and HRIS.
• Ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Provide administrative support to the Immigration Consultant.
• Compile personal and immigration information for international candidates.
• Handle correspondence and enter data in MAP.

Skills

Attention to detail

Communication

Customer service

Problem-solving

Decision-making

Organizational skills

Time management

Active listening

Education

Grade 12 education

One-year Business diploma

Tools

MS Office

SAP

HRIS (preferably SuccessFactors)

Job description

Click here as an internal applicant.

Req ID: #

Location: CentralZone, Halifax Infirmary Robie Street Entrance - QEII

Department: PS International IMM Team

Type of Employment: Temporary

Hourly FT long-assignment (100%) x 1 Management/Non Union Position

Posting Closing Date: 2-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, offering specialized services to clients throughout Atlantic Canada. We are committed to excellence in health, healing, and learning through collaboration, reflected in our hospitals, health centres, and community programs across the province. Our dedicated team provides high-quality inpatient and outpatient services, including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join our diverse team of innovators and collaborators today.

We employ professionals across Nova Scotia, a province offering vibrant cities and quaint towns, with a work-life balance that allows exploration and participation in the Atlantic lifestyle. Visit us and discover why many are moving here.

About the Opportunity

Reporting to the Manager, Immigration Services, the Immigration Assistant provides administrative support to the Immigration Consultant, facilitating processes for international trained physicians. Responsibilities include exercising judgment, initiative, accuracy, and organizational skills; acting as the primary contact for international candidates; compiling personal and immigration information; processing requests; gathering and organizing documents; handling correspondence; entering data in MAP; and providing administrative support as needed.

About You

We are looking for candidates who have:

• Grade 12 education
• Graduation from a one-year Business diploma or equivalent education, training, and experience
• At least 1 year of related administrative experience, preferably in human resources
• Excellent attention to detail
• Strong communication, customer service, problem-solving, and decision-making skills
• Ability to draft, format, and edit office correspondence
• Excellent organization skills and accuracy in handling sensitive information
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Strong organizational, time management, and planning skills
• Proficiency in MS Office (Word, Excel, PowerPoint), SAP, and HRIS (preferably SuccessFactors)
• Customer service orientation, with active listening skills and understanding of customer needs

Please ensure your resume is current and includes all relevant education, experience, training, and certifications.

Hours

Long-term, full-time; 75 hours bi-weekly

Compensation and Benefits

Hourly rate: $24.26 - $30.32

Annual salary: $47,305 - $59,131

Benefits may include health, dental, travel, long-term disability, life insurance, and a defined benefit pension plan.

Once You've Applied

Thank you for your interest. Only shortlisted candidates will be contacted for an interview.

Nova Scotia Health values diversity and encourages applications from Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ individuals, and others who self-identify.