Fleet Asset Coordinator

Federated Co-operatives Limited; Regina; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Fleet Asset Coordinator to join their dynamic Fleet Services team. This role involves coordinating contracts for fleet vehicles, managing maintenance, and utilizing a Fleet Asset Management System to ensure operational efficiency. You will work closely with various stakeholders to support critical fleet operations while fostering a culture of collaboration and inclusivity. If you thrive in a fast-paced environment and possess strong organizational skills, this opportunity could be the perfect fit for you. Join a company committed to serving communities and investing in sustainable growth.

Benefits

Competitive Salaries

Comprehensive Benefits Package

Employer-Contributed Pension Plan

Learning Opportunities

Qualifications

• 3-6 years of relevant experience in customer service.
• Knowledge in maintenance of commercial transportation fleet vehicles.

Responsibilities

• Coordinate lease, rental, and service contracts for fleet vehicles.
• Manage fleet-related contracts and collaborate with stakeholders.
• Oversee maintenance execution and ensure accountability.

Skills

Organizational Skills

Attention to Detail

Computer Proficiency

Customer Service

Education

One Year Certificate in Fleet Management or Contract Management

Tools

Microsoft Office Suite

Fleet Asset Management System

Job description

Federated Co-operatives Limited (FCL) is hiring a Fleet Asset Coordinator on a permanent basis on our Fleet Services team.

This position requires on-site work and is based in Regina, SK.

Are you someone who thrives in a fast-paced, logistics-driven environment? Do you bring strong organizational skills, sharp attention to detail, and solid computer proficiency to the table? If you're ready to support critical fleet operations and keep things moving smoothly, this could be the perfect opportunity—apply today!

What you’ll do:

• Coordinate the development and execution of lease, rental, and third-party service contracts for fleet vehicle, rail car and equipment to ensure seamless support and operational efficiency.
• Manage fleet-related contracts and collaborate with operations, procurement, and vendors to ensure future equipment needs, lease renewals, and storage coordination are effectively addressed.
• Oversee maintenance execution and hold both vendors and internal stakeholders accountable for meeting contractual obligations, quality standards, and operational timelines.
• Oversee a fleet of over 450 leased and long-term rental passenger vehicles, managing the transition from rentals to leases, coordinating vehicle replacements, and ensuring proper approvals, insurance, and reporting.
• Lead and coordinate the use of the Fleet Asset Management System, ensuring effective use of the Fleet Asset Management System to maintain data integrity and support timely commercial fleet maintenance.
• Serve as the primary liaison with the system software provider and internal stakeholders to resolve issues and drive system optimization.

Who you’ll work with:

You will work in close partnership with the Fleet Asset Performance team and various stakeholders across FCL, CRC, and the CRS, reporting to the Manager, Fleet Asset Performance. The team is committed to fostering a culture of collaboration, adaptability, and inclusivity, with a strong focus on operational excellence.

Why it matters:

We help local Co-ops serve their communities by providing support and leadership to food, pharmacy, liquor and convenience stores, and by delivering quality products and exemplary customer service.

Who you are:

You are looking for a career in Supply Chain and:

• Have a one year certificate with preference to Fleet management or Contract Management (a combination of relevant education and experience may be considered).
• Have 3-6 years of relevant experience in customer service.
• Vehicle and equipment lease and rental experience would be an asset.
• Knowledge in maintenance of commercial transportation fleet vehicles and equipment is an asset.
• Are proficient in Microsoft Office Suite

What we offer:

• Competitive salaries, short-term incentives, a comprehensive benefits package, and an employer-contributed pension plan.
• Encouragement to take advantage of learning opportunities to grow and develop as a Team Member.
• As a co-operative, we do business differently. We believe in working together to serve Western Canadians, delivering profits back to our communities and investing in sustainable growth. To learn more about who we are and what we offer, visit www.fcl.crs.

We are committed to providing reasonable accommodations throughout the recruitment process to ensure an enjoyable candidate experience. If you require an accommodation during the recruitment process, we invite you to submit your requests to us via [e-mail]. All information received will be kept confidential.

If this opportunity speaks to you, we invite you to apply by May 21, 2025.

We thank all candidates for their interest, however only those selected to continue in the recruitment process will be contacted.

As this position is considered a position of trust and safety sensitive, you may be required to complete a substance test and criminal record check in accordance with FCL policies.

FCL embraces diversity and inclusion. We’re working to create a workforce that is as diverse as the communities we serve and an environment where every team member brings their whole self to work. We believe all candidates should feel at home with us and be given the opportunity to fully participate during the recruitment process.