Executive Assistant

Intelcom | Dragonfly; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading last-mile carrier in the e-commerce sector is seeking an Executive Assistant to support VPs. The role involves managing schedules, coordinating projects, and handling documentation while maintaining professionalism and discretion. Ideal candidates will have extensive experience and excellent organizational skills.

Qualifications

• At least 8 years of proven experience in a similar role.
• Availability outside normal hours for urgent requests.

Responsibilities

• Coordinate and manage executive schedules, including appointments and travel arrangements.
• Assist in coordinating special projects and initiatives.
• Manage information flow and correspondence.

Skills

Communication

Organizational Skills

Discretion

Initiative

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Our team is growing, and we need support with expansion. We are looking for an Executive Assistant to our VPs.

Responsibilities :

1. Calendar Management :
   • Coordinate and manage executive schedules, including appointments, meetings, and travel arrangements.
   • Ensure timely coordination and submission of expense reports.
   • Plan, coordinate, and prepare for team meetings, whether recurring or ad hoc.
   • Organize meetings, book rooms, and send videoconference invitations.
   • Act as a trusted liaison with the management team, maintaining confidentiality and professionalism.
2. Project Coordination :
   • Assist in coordinating special projects and initiatives, ensuring deadlines and deliverables are met.
   • Prepare administrative and operational reports as needed.
   • Collaborate on related initiatives within the role.
3. Documentation and Correspondence :
   • Coordinate calls and messages, process and distribute mail and documents, and manage information flow.
4. Qualifications :
   • Bachelor’s degree preferred, but equivalent experience is acceptable.
   • At least 8 years of proven experience in a similar role.
   • High professionalism, discretion, and experience handling confidential information.
   • Ability to manage complex situations with tight or urgent deadlines and handle ambiguity.
   • Effective communication and presentation skills, both written and oral.
   • Proactive, able to anticipate needs, and demonstrate initiative.
   • Excellent organizational skills.
   • Availability outside normal hours for urgent requests.
   • Proficient in Microsoft Office suite.

Intelcom is a leading last-mile carrier in the e-commerce sector, with teams across Canada and a network of independent contractors contributing to daily operations.

Our goal is simple : In a constantly evolving business sector, we aim to lead rather than follow. We are innovating through new services, delivery methods, and technological transformation, focusing on customer experience and logistics technologies.

At Intelcom, we value diverse experiences and are committed to building an inclusive culture. We seek talented individuals to join our teams. With over 60 delivery centers across Canada, we may have the right opportunity for you.

Apply Now.

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