Executive Assistant

Association of Jewish Day Schools (AJDS); Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Association of Jewish Day Schools (AJDS) is seeking an Executive Assistant to support the Director General in managing key operational tasks within the Jewish schools system of Montreal. This full-time maternity leave replacement role involves coordinating professional development activities, managing correspondence, and maintaining stakeholder relationships. The ideal candidate will have a university degree, a minimum of 3 years’ experience, and excellent bilingual communication skills.

Qualifications

• Minimum of 3 years’ experience in a multitask environment.
• Self-starter with minimal supervision.
• Excellent communication skills in English and French.

Responsibilities

• Assist the Director General in managing pedagogical and operational files.
• Organize professional development activities for AJDS member schools.
• Maintain the electronic accounting system (QuickBooks) and oversee the budget.

Skills

Communication

Organization

Attention to Detail

Interpersonal Skills

Education

University degree

Tools

Microsoft Office Suite

QuickBooks

Job description

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Job Title: Executive Assistant

Location: Montreal, QC

Type: Full-time, Maternity Leave Replacement (minimum 1 year), starting August 11, 2025

Job Summary

The incumbent will collaborate with the Director General to manage critical pedagogical and operational dossiers within the Jewish schools system of Montreal.

Key Responsibilities

• Assist the Director General in the management of pedagogical and operational files.
• Manage email correspondence, and prepare memos, letters, minutes, reports, and other documents.
• Organize and coordinate professional development activities for AJDS member schools.
• Serve as a resource for internal and external communication, especially with government offices such as the Ministry of Education.
• Manage relationships with service providers and members, ensuring timely invoicing and payments, and provide support as needed.
• Maintain the electronic accounting system (QuickBooks) and oversee the association’s budget and reporting.
• Attend and record minutes for Board of Directors and Executive Committee meetings (4-5 times annually).
• Manage the use of Information Technology and the website to ensure timely updates.
• Handle special projects and perform all necessary clerical functions.

Qualifications & Skills

• University degree preferred, with relevant experience.
• Minimum of 3 years’ experience in a multitask environment with tight deadlines.
• Self-starter with minimal supervision, organized with attention to detail.
• Excellent communication, writing, and proofreading skills in English and French.
• Strong interpersonal skills to develop and maintain stakeholder relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of Jewish schools environment and QuickBooks is an asset.

Application Procedure

Interested candidates should submit their resume and cover letter to Sidney Benudiz, Director General, via email at [e-mail] by June 15, 2025. Only shortlisted candidates will be contacted for interviews.