Payroll Administrator

Aecon; Calgary; On-site; Full time

Job summary

Aecon is seeking a Payroll Administrator to manage payroll for unionized craft employees, ensuring accurate timesheet entry and compliance with union agreements. This in-office contract position in Calgary offers a competitive hourly rate and opportunities for professional growth.

Qualifications

• 2-3 years experience in payroll administration.
• Experience with unions and collective agreements.

Responsibilities

• Accurate entry of unionized employee timesheets.
• Coordinate timecard approvals and corrections.
• Support audits related to payroll.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Education

Post-secondary Education

Tools

SAP ERP

Microsoft Office

Field Data Capture

Job description

As a Canadian leader in infrastructure development, Aecon is building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on :

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our values are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we :

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction, with a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise, and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Alberta Transportation has awarded Aecon a $595 million contract for the Deerfoot Trail Improvements project, located in Calgary, Alberta. Construction will consist of seven new bridges, additional lanes, and improvements to ramps and interchanges. Construction is scheduled for completion by fall 2027.

Position: Payroll Administrator

The Payroll Administrator is responsible for providing accurate and timely entry of unionized craft employee timesheets along with day-to-day payroll administration. The incumbent will work closely with the project operations, finance, and human resources teams. This is an in-office, contract position ending December 2025 based out of Calgary, AB.

Payroll Responsibilities :

• Develop an understanding and familiarity with the union agreement including wage classifications, union benefits, and scenarios for worker entitlement to allowances.
• Utilize and act as an administrator to the electronic timecard software system (Field Data Capture).
• Provide training to new foremen, superintendents, and project engineers on FDC including occasional troubleshooting where necessary.
• Coordinate timecard approvals / corrections with the superintendents and foremen.
• Accurate and timely submissions of daily timecards to HCM Payroll (Aecon Payroll Team).
• Receive and validate the daily payable time report.
• Crosscheck hours, premiums, and allowances against the union agreement.
• Assist with validation of weekly / biweekly payroll payments.
• Send out electronic paystubs after they are generated as needed.
• Provision of accurate details for quarterly WorkSafeAB submissions.
• Maintain tracking spreadsheets for cost reconciliation.
• Work alongside project controls team to generate labour / productivity reports.
• Coordinate new employee request forms and termination forms with HR team and Corporate Payroll Team.
• Submit new hire, employee changes, and termination forms to HCM for all unionized craft.
• Act as an advisor to the project team on the collective agreement as it relates to payroll practices and shift schedule optimization.
• Resolve payroll and invoicing discrepancies.
• Support all internal and external audits related to payroll.
• Work closely with the Human Resources / Labour Relations and Finance teams.
• Build collaborative working relationships with all levels of the project.

Required Knowledge and Experience :

• Minimum of 2-3 years’ experience with payroll administration, handling a large payroll headcount, or equivalent experience.
• Experience working with unions and reading and interpreting collective agreements.
• Knowledge of payroll principles, practices, and relevant legislation.
• Related post-secondary education and professional payroll work experience within a construction environment.
• Demonstrated proficiency with Microsoft Office applications.
• Experience with SAP ERP system and Field Data Capture is an asset.
• Excellent organizational skills to handle multiple deadlines and tasks within a high-pressure environment.
• Results-driven attitude.
• Strong attention to detail.
• Excellent interpersonal and communication skills.
• Collaborative work style.
• Ability to handle sensitive and confidential information professionally.

The hourly rate for this position is $25.00 - $28.00 per hour based on a 40-hour work week.