Executive Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support their Chief People Officer and General Counsel. This role is integral to managing executive-level administrative tasks, driving efficiency, and acting as a trusted liaison across teams. The ideal candidate will thrive in a dynamic environment, showcasing exceptional discretion, attention to detail, and strong communication skills. Join a forward-thinking company that values collaboration and innovation, where your contributions will make a significant impact in a fast-paced setting.

Qualifications

• 5+ years of experience supporting C-suite executives.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the CPO and General Counsel.
• Coordinate preparation of confidential documents and manage sensitive issues.

Skills

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

Concur

Communication Skills

Organizational Skills

Problem-Solving Skills

Education

Bachelor’s degree in Business Administration

Job description

Our client is a valued partner and one of Canada’s leading alternative asset managers, with a strong presence across North America. Their success is fueled by a values-driven culture, a hands-on approach to asset management, and a commitment to working with people who lead with integrity, think entrepreneurially, and act decisively. They offer a dynamic, inclusive work environment that values collaboration, innovation, and diverse perspectives.

They are looking for a highly organized, proactive Executive Assistant to provide dedicated support to their Chief People Officer (CPO) and General Counsel. In this role, the successful candidate will manage a wide range of executive-level administrative tasks, help drive efficiency, and act as a trusted liaison across teams and departments.

This is a fast-paced, high-responsibility role that requires exceptional discretion, attention to detail, and the ability to manage shifting priorities with grace and professionalism.

Key Responsibilities:

• Provide high-level administrative support to the CPO and General Counsel, including managing calendars, scheduling meetings, preparing correspondence, and organizing complex travel arrangements, itineraries and agendas; expense reporting and reconciliation and compiling documents for meetings.
• Anticipate needs, track deadlines, and ensure executives are prepared for upcoming commitments.
• Coordinate the preparation of confidential documents, reports, and presentations.
• Serve as a point of contact between the executives and both internal and external stakeholders.
• Research and manage sensitive issues with discretion and sound judgment.
• Support department-wide scheduling and travel logistics for People & Culture and Legal teams.
• Plan and execute special projects and events, including staff meetings, recognition programs, and milestone celebrations.
• Maintain a system for tracking priorities and following up on action items.
• Record and distribute detailed meeting minutes when required.
• Assist with personal administrative tasks as requested.

What You Bring To The Role

• Bachelor’s degree in Business Administration or a related field (preferred).
• Minimum of 5+ years of experience supporting C-suite executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Concur.
• Excellent written and verbal communication skills, with a strong sense of professionalism and emotional intelligence.
• Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities.
• Proven ability to work with confidential information and manage sensitive matters with discretion.
• Self-starter and team player with strong problem-solving skills and the ability to work independently.
• Skilled at building strong working relationships with team members and external partners.
• Comfortable in a fast-moving, evolving environment with frequent changes and shifting demands.

If this opportunity sounds like a great fit for you, we’d love to hear from you! Please send your resume in confidence to Shona Tischner at [e-mail].

At Urban Legal Recruitment, we respect your privacy—your application will be handled with the utmost discretion. While we truly appreciate every application, only those selected for an interview will be contacted.