Executive Assistant to VP

RBC; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

RBC is seeking an Executive Assistant to provide administrative support for a team, including three Vice Presidents. The role involves managing calendars, coordinating meetings, and handling communications. Candidates should have over five years of experience supporting executives and be proficient in Microsoft Office. This position offers a chance to work in a dynamic and collaborative environment.

Benefits

Comprehensive Total Rewards Program

Competitive compensation

Flexible benefits

Qualifications

• 5+ years working with Executives (Vice President & above).
• Technically savvy; highly proficient in Microsoft Office.
• Excellent verbal and written communication skills.

Responsibilities

• Manages and maintains calendars, coordinates meetings and travel arrangements.
• Acts as the Executive’s delegate for email and phone mail during absences.
• Prepares materials needed for daily schedules and meeting bookings.

Skills

Communication

Time Management

Detail-Oriented

Teamwork

Tools

Microsoft Word

Microsoft Power Point

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

Job Description

What is the opportunity?

The EA will provide administrative support and coordination activities for a team of people, including 3 Vice Presidents. This role will have extensive knowledge of the job and policies/practices, and will be performing a wide range of advanced administrative/operational assignments.

What will you do?

• Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the Executive.
• Acts as the Executive’s delegate for email and phone mail during absences, handles and forwards issues, prioritizing for VP’s action upon return. Researches and responds to routine inquiries and requests.
• Prepares material needed for daily schedules and meeting bookings
• Develops communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.
• Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements, manage vacation tracking and producing / distributing monthly away lists.
• Manages any ad hoc activities requested by VP, SVP, such as points awards programs, career conversations for enterprise programs, the team Connect site, and any new initiatives that the SVP participates in.

What do you need to succeed?

Must have:

• 5+ years working with Executives (Vice President & above).
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude.
• Outstanding time management and organization skills.

Nice-to-Have:

• Experience with Human Resources tool, Workday.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions.

• Ability to make a difference and lasting impact.

• Work in a dynamic, collaborative, progressive, and high-performing team

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

20 KING ST W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

GROUP RISK MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-05-21

Application Deadline:

2025-06-30

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.