Executive Assistant, Indigenous Collaboration, Equ

Anishinabek Employment & Training Services; Northwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job description

With dual responsibility to both Hospital portfolios, this position reports to the VP, Research, and VP Indigenous Collaboration, Equity & Inclusion. The Executive Assistant is responsible for providing high level, complex administrative support for some standing committees of the TBRHRI and TBRHSC Board of Directors and to the VP, Research and VP, Indigenous Collaboration, Equity & Inclusion. It is expected that the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of both organizations. It is important that the incumbent have a sound understanding and overall appreciation of activities within the TBRHRI, as well as those related to the TBRHSC. In order to provide effective and efficient services, it is expected that the incumbent maintains confidentiality, diplomacy and tact at all times.

EMPLOYMENT REQUIREMENTS:

Education/Experience:

1. Post-secondary diploma in Office Administration or as an Administrative Professional with a minimum of five years related experience at a senior administrative support level.
2. Excellent skills in keyboarding and the use of computer programs such as Microsoft Office (Word, Excel, PowerPoint) and e-mail systems.

Skills/Abilities:

1. Must be highly motivated, have excellent interpersonal and communication skills, and must be able to work with minimum supervision.
2. Experience working with Boards and committees is essential.
3. Requires diplomacy and discretion.
4. Must be able to work in a fast-paced environment, handle multiple competing priorities and have excellent prioritization skills.
5. Strong interpersonal skills and good judgment.
6. Operate independently with limited or no supervision.
7. Excellent editing and proofreading skills.
8. Flexibility and a willingness to perform other reasonable duties as requested, including flexible hours.

Assets:

1. Knowledge of Indigenous practices, protocols, and languages would be an asset to the Indigenous Collaboration, Equity & Inclusion portfolio.
2. Familiarity and understanding of broader hospital and universities research environment would be an asset to the Research portfolio.

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets, financial and otherwise. All offers of employment to external candidates shall be conditional upon: a satisfactory Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of full vaccination of all required doses of a COVID-19 vaccine approved by Health Canada to Occupational Health & Safety.

The Hospital is committed to delivering healthcare in a manner that is consistent with Patient and Family Centred Care. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care philosophy. Candidates will have demonstrated adherence to the Hospital's Code of Conduct. Regular attendance at work is imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this position.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

Our Mission: We provide quality Care to Patients and Families, supported and advanced by research, innovation and education that is responsive to the needs of the peoples of Northwestern Ontario.

Our Vision: Exceptional care for every patient, every time.

Our Values: Diversity, Compassion, Excellence, Innovation, Accountability.

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible minorities, and persons with disabilities to apply and self-identify. Upon request, accommodations due to a disability are available throughout the selection process. Additionally, we are identified as an English/French speaking health sciences centre and encourage bilingual candidates to apply.

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified individuals.

Interested applicants must submit a resume outlining relevant previous experience and training no later than 11:59 p.m. on Friday, 21 June, 2024. Only successful applicants will be contacted to arrange an interview.