Dispatch Administrator

Barnhart Canada; Regina; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in crane and heavy haul services is looking for a Branch Administrator in White City, SK. The role involves supporting various administrative functions, ensuring accurate billing, and providing exceptional customer service. Join a dynamic team that values organization and attention to detail.

Benefits

Medical and Dental Benefits

Matching RSP Program

Competitive Wages

Qualifications

• 1-3 years of experience in a similar fast-paced role.
• Ability to thrive in a dynamic environment.

Responsibilities

• Completing billing processes efficiently and accurately.
• Approving and submitting AP invoices daily.
• Managing multiple priorities with high organization.

Skills

Communication

Organization

Customer Service

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Position Overview:

NCSG Crane & Rigging / Barnhart Crane are seeking an enthusiastic and organized team player for the role of Branch Administrator at our White City SK branch. This key position supports various administrative functions including Accounts Payable, Accounts Receivable, work orders, time entry, reporting, and operations. The role involves daily interaction with internal and external customers to ensure accurate and timely completion of administrative tasks, all while providing exceptional customer service in a fast-paced, high-volume environment.

Why Join Our Team?

• Strong Company Culture and Core Values
• Competitive Wages
• Medical and Dental Benefits
• Matching RSP Program

Your responsibilities include:

1. Completing billing processes efficiently and accurately
2. Ensuring all AR is complete for month-end
3. Organizing and collecting timesheets for manager approval
4. Supporting dispatch functions as needed
5. Approving and submitting AP invoices daily
6. Securing site permit applications for cranes and personnel
7. Entering hours and kilometers from vehicle logs into FCC
8. Documenting services performed from maintenance sheets
9. Entering CVIs and inspections
10. Managing multiple priorities with high organization and attention to detail
11. Demonstrating good judgment and time management skills
12. Completing onboarding for new hires
13. Performing other duties as assigned

Qualifications:

• High School Diploma or equivalent; additional training is a plus
• 1-3 years of experience in a similar fast-paced role
• Personable and adaptable to working with diverse peers
• Highly organized with strong attention to detail
• Ability to thrive in a dynamic environment
• Proficient in Microsoft Word and Excel
• Excellent communication skills, both oral and written
• Strong interpersonal and customer service skills
• Successful pre-employment drug and alcohol screening

Company Overview:

With approximately 400 employees across 10 locations in Western Canada, NCSG provides crane and heavy haul services to industries including refining, oil & gas, utilities, forestry, mining, and wind energy. Headquartered in Edmonton, Alberta, we are among North America's top crane companies. For more information, visit www.ncsg.com.