Executive Assistant to the CEO (requires relocation to Kingsville, ON)

David Aplin Recruiting; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A multinational organization is seeking a seasoned Executive Assistant to support a CEO in a fast-paced environment. This role requires precision, confidentiality, and initiative, with responsibilities including calendar management and travel coordination. The position is fully on-site in Kingsville, Ontario, and a relocation package is available.

Qualifications

• 5+ years of experience supporting C-suite executives.
• Ability to multitask and prioritize independently.

Responsibilities

• Manage calendar and schedule with attention to detail.
• Coordinate complex domestic and international travel.
• Prepare high-quality reports and correspondence.

Skills

Professionalism

Multitasking

Initiative

Tools

Microsoft Office

Job description

Our client, a multinational organization, is looking for a sharp, poised, and seasoned Executive Assistant to support a high-performing CEO in a fast-paced, hands-on environment. This role is 100% on site in Kingsville, ON and a relocation package is available.

You’re a great fit if you’re comfortable working in a visible, central role where precision, confidentiality, and initiative are everything. You bring deep executive-level support experience, know how to anticipate needs before they’re spoken, and are ready to relocate to beautiful Kingsville, Ontario for a fully on-site opportunity.

What You’ll Do

• Own calendar and schedule management with efficiency and attention to detail
• Coordinate complex domestic and international travel (including quarterly U.S. visits)
• Prepare high-quality reports, presentations, agendas, and correspondence
• Manage logistics for internal and external meetings, events, and leadership gatherings
• Liaise across departments and act as a point of contact for internal and external stakeholders
• Maintain discretion while handling sensitive and confidential information
• Take initiative on special projects and administrative process improvements

What We’re Looking For

• 5+ years of experience supporting C-suite executives in a fast-paced, high-touch environment
• Professionalism that sets the tone in the room—confident, discreet, and composed
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Experience with travel planning, event coordination, and project tracking
• Ability to multitask and prioritize independently with a solutions-first mindset
• Comfortable working in an open office environment and engaging across all levels
• Exposure to cross-border operations or the produce / agribusiness space is an asset

This is not your average executive assistant role—it’s a front-row seat to strategic leadership and organizational growth. If you’re a high performer who thrives on keeping things running seamlessly, we want to hear from you.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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