Executive Assistant to the CEO (requires relocation to Kingsville, ON)

David Aplin Recruiting; Calgary; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a seasoned Executive Assistant to support a high-performing CEO in a dynamic environment. This role demands precision, confidentiality, and initiative, making it ideal for someone with extensive executive-level support experience. You will manage calendars, coordinate travel, and prepare essential documents while maintaining discretion with sensitive information. This is a unique opportunity to be at the forefront of strategic leadership and organizational growth, contributing to the success of a multinational organization. If you thrive in a fast-paced setting and excel at multitasking, this role is perfect for you.

Qualifications

• 5+ years supporting C-suite executives in a fast-paced environment.
• Advanced skills in Microsoft Office and travel planning.

Responsibilities

• Manage calendar and schedule with precision and attention to detail.
• Coordinate complex travel and prepare high-quality reports.

Skills

Executive-level support experience

Microsoft Office skills

Travel planning

Event coordination

Project tracking

Multitasking

Discretion

Job description

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Our client, a multinational organization, is looking for a sharp, poised, and seasoned Executive Assistant to support a high-performing CEO in a fast-paced, hands-on environment. This role is 100% on site in Kingsville, ON and a relocation package is available.

You’re a great fit if you’re comfortable working in a visible, central role where precision, confidentiality, and initiative are everything. You bring deep executive-level support experience, know how to anticipate needs before they’re spoken, and are ready to relocate to beautiful Kingsville, Ontario for a fully on-site opportunity.

What You’ll Do

• Own calendar and schedule management with efficiency and attention to detail
• Coordinate complex domestic and international travel (including quarterly U.S. visits)
• Prepare high-quality reports, presentations, agendas, and correspondence
• Manage logistics for internal and external meetings, events, and leadership gatherings
• Liaise across departments and act as a point of contact for internal and external stakeholders
• Maintain discretion while handling sensitive and confidential information
• Take initiative on special projects and administrative process improvements

What We’re Looking For

• 5+ years of experience supporting C-suite executives in a fast-paced, high-touch environment
• Professionalism that sets the tone in the room—confident, discreet, and composed
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Experience with travel planning, event coordination, and project tracking
• Ability to multitask and prioritize independently with a solutions-first mindset
• Comfortable working in an open office environment and engaging across all levels
• Exposure to cross-border operations or the produce/agribusiness space is an asset

This is not your average executive assistant role—it’s a front-row seat to strategic leadership and organizational growth. If you’re a high performer who thrives on keeping things running seamlessly, we want to hear from you.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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