Executive Assistant to Chief Executive Officer

York Region District School Board; British Columbia; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading organization in education is seeking an experienced Executive Assistant to support the CEO and manage office operations. The role involves comprehensive executive support, office management, and administrative tasks for senior leadership. Ideal candidates will have strong communication skills, organizational abilities, and a Bachelor's degree in a relevant field. This position offers a meaningful opportunity to contribute to the educational sector.

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in non-profit or educational sectors.
• Flexibility for occasional after-hours work.

Responsibilities

• Manage the CEO's calendar and communications.
• Ensure smooth office operations and manage supplies.
• Provide administrative support for Chief Advancement and Financial Officers.

Skills

Professionalism

Communication

Organizational Skills

Time Management

Discretion

Emotional Intelligence

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Education

Bachelor’s Degree in Communications

Tools

Outlook

Word

Excel

PowerPoint

Zoom

Google Suite

Job description

Executive Assistant to Chief Executive Officer

Position Summary

Are you an experienced Executive Assistant seeking a meaningful role that makes a difference in education and society? If so, we want to hear from you! In this role, you will be responsible for three key areas:

1. Executive support to the Chief Executive Officer
2. Office management
3. Administrative support to the Chief Advancement Officer and Chief Finance & Administrative Officer

Responsibilities

Comprehensive Executive Support for CEO (primary role): Includes managing the CEO's calendar, supporting email communications, social media, speech writing, maintaining filing systems, liaising with stakeholders, assisting volunteer leadership, planning and executing events, and other typical EA tasks such as expense preparation.

Acts as the Association Office Manager: Ensures smooth office operations, manages supplies, greets visitors, maintains office environment, and provides basic first aid support.

Additional Executive Support: Provides administrative support for the Chief Advancement Officer, including donor and volunteer meetings, campaign support, and database maintenance. Also supports the Chief Financial & Administrative Officer with corporate secretary duties.

Core Competencies & Skills

• Professionalism, excellent communication skills, and a friendly demeanor
• Exceptional organizational and time management skills
• Discretion, tact, and confidentiality
• Drafting, editing, and proofreading skills
• Proficiency in Outlook, Word, Excel, PowerPoint, Zoom, and Google Suite
• High emotional intelligence and a positive attitude

Requirements

• 3+ years of experience as an Executive Assistant, preferably in non-profit or educational sectors
• Bachelor’s Degree in Business Administration, Education, Communications, or related field
• Flexibility for occasional after-hours work

Application Process

Submit your application, including your resume and cover letter addressed to Neil Johnston, CEO, through our portal. Applications are reviewed on a rolling basis until 5 pm, Friday, June 6, 2025. The start date is around August 5, 2025. Only shortlisted candidates will be contacted.