Time Entry Clerk

Vancouver Police Department; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dedicated team at a forward-thinking organization as a Time Entry Clerk. This role is essential for maintaining payroll accuracy and ensuring timely payments to employees. You will be responsible for handling various time entry issues, processing time sheets, and ensuring compliance with payroll procedures. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a team environment. With a commitment to public service, this position offers a unique opportunity to contribute to the community while gaining valuable experience in payroll operations.

Qualifications

• Experience in payroll and time entry processing.
• Good working knowledge of Microsoft Office applications.

Responsibilities

• Prepare and process payroll and time entry records.
• Ensure accuracy of statutory holidays and time entry functions.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Verbal Communication

Numeric Skills

Organizational Skills

Attention to Detail

Typing Speed (45 wpm)

Education

Grade 12

Courses in Finance, Payroll or Business

Tools

SAP

WMS

Job description

Vancouver Police Department

Time Entry Clerk

COMPETITION: #2596-50021356

Classification: Payroll Clerk I
DIVISION: Support Services
SECTION:Human Resources Section
UNIT/TEAM: Payroll Unit

STATUS:Temporary Full-Time
DURATION:Approximately to December 31, 2025, and may beextended or reduced for operational reasons or circumstances that could not be foreseen at time of posting.
HOURS OF WORK:Monday to Friday, 0800- 1600 hours
SALARY:Pay Grade 15 - $29.20 to $34.30 per hour
LOCATION:3585 Graveley Street, Vancouver
COMP. END DATE:Thursday May 29, 2025

“NOT JUST A JOB . . . A CONTRIBUTION”

Responsible for preparing, processing and the maintenance of a variety of payroll and time entry records for the Vancouver Police Department.

Essential Duties

• Receives and handles various time entry related issues
• Receives and/or downloads, verifies, and processes time sheets
• Downloads and processes prior period adjustments (PPA)
• Reviews existing information for accuracy and follow up if applicable
• Ensures accuracy of statutory holidays and other related time entry functions
• Meets weekly and bi-weekly timelines to ensure employees are paid
• Runs WMS and SAP reports
• Other related duties and responsibilities as assigned

QUALIFICATIONS
KNOWLEDGE, SKILLS & ABILITIES:
REQUIRED:

• Good working knowledge of Word, Outlook and Excel
• Good verbal communication, numeric and organizational skills
• Ability to complete work accurately with established time frames
• Ability to pay attention to detail, verify information and meet strict timelines
• Ability to maintain effective working relationships in a team environment
• Ability to type a minimum of 45 wpm and 7000 keystrokes per minute

PREFERRED:

• Knowledge of payroll procedures, guidelines and VPD collective agreements
• Working knowledge in related Payroll systems such as SAP and WMS

EXPERIENCE:
REQUIRED:

• Work experience in a business or retail environment
• Experience with data processing or time entry processing

PREFERRED:

• Recent related time entry/data processing experience
• Experience working with personnel regulations and union agreements

EDUCATION:
REQUIRED:
Grade 12

PREFERRED:

• Completed courses in Finance, Payroll or Business from a recognized post-secondary institution

OTHER REQUIREMENT(S):

• Valid BC Driver’s License (preferred)
• All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years or as required.
• Must be a Canadian Citizen or Permanent Resident
• There is no opportunity for remote work. Employees are required to work on-site/in office

Selection Process:
Candidates will be required to achieve 70% on a written test in order to move forward to the interview stage.

• The written test will account for 60% of overall score
• The interview will account for 40% of overall score

Interested applicants should submit a resume and cover letter via email to [e-mail] by 4:30 p.m. of the closing date. The competition number must be indicated in the subject line of the email.

Note: This position falls under the jurisdiction of Teamsters Local 31

THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER