Receptionist

Heidelberg Materials North America; Edmonton; On-site; CAD 49,000 - 68,000; Full time

Job summary

A leading company in building materials is seeking an experienced Administrative Assistant to support office operations. The role requires strong organizational skills, attention to detail, and the ability to manage confidential information. The ideal candidate will thrive in a collaborative environment and be committed to service excellence. This position offers a competitive salary and benefits package, with opportunities for professional growth within the organization.

Benefits

Competitive benefits package

Pension plan with company contribution

Opportunities for training and development

Qualifications

• Minimum 3+ years administrative experience required.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and direct visitors; manage incoming mail.
• Provide administrative support to the Office Manager.
• Schedule and assist in meeting preparations.

Skills

Organization

Problem Solving

Time Management

Communication

Education

Post-secondary administrative training

Tools

MS Office Suite

JDE

SAP

Job description

About Us

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You'll Be Doing

• Greet and direct visitors to staff/department areas; answer and direct phone calls to the appropriate departments, relay messages, answer and refer inquiries
• Manage incoming regular and electronic mail and co-ordinate the flow of information; arrange courier service for outgoing and incoming delivery and direct inter-office mail; order office supplies as required and maintain inventory
• Provide administrative support to the Office Manager and other departments as required which includes processing invoices, wire, and vendor payment requests; reconciliation of PCard purchases, and processing cheque payments
• Maintain the main office employee and department directories; set up new and maintain existing manual and electronic filing systems; maintain a continual knowledge of company policies, rules, regulations, and procedures
• Schedule and assist in the preparation of meetings, boardrooms, and other office facilities; ensure tidiness of reception, administrative, and kitchen areas
  
  

What Are We Looking For

• Post-secondary administrative training would be considered an asset; minimum 3+ years administrative experience required
• Driven by results and committed to service excellence, with a strong ability to independently manage day-to-day administrative tasks
• High degree of organization, problem solving, and time management skills with the ability to prioritize, achieve goals, and meet deadlines in a fast-paced environment with attention to detail and accuracy
• Ability to interface with senior level executive roles internal and external to the organization; required to handle confidential and sensitive information with discretion and professionalism while maintaining a positive professional attitude and appearance at all times
• Advanced knowledge of MS Office Suite (Outlook, Excel, Word, PowerPoint, OneNote, etc.); experience with JDE and SAP preferred
  
  

Work Environment

• Quiet and professional office setting
• Collaborative and supportive team culture
• Opportunities for professional growth and development
  
  

What We Offer

• Competitive base salary - $49,770 - $67,190
• Competitive benefits package, including health, dental, and wellness
• Pension plan with an automatic company contribution as well as RRSP options
• Opportunities for training, development, career growth within a global organization
  
  

Equal Opportunity Employer - Minority / Female / Veteran / Disabled

Req ID JR10007126