Administrative Assistant

Melo LLP.; Ontario; On-site; CAD 40,000 - 60,000; Full time

Job summary

Melo LLP is seeking an experienced Administrative Assistant for a full-time role in Kingsville, Ontario. The ideal candidate will manage office support duties, provide scheduling assistance, and handle client files, requiring strong organizational and customer service skills. This position offers a competitive salary based on experience, plus benefits.

Benefits

Benefits and RSP matching program

Qualifications

• Minimum of 3 years of experience in an administrative role.
• Experience in a busy professional setting is an asset.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide daily administrative and scheduling support to management.
• Format and assemble financial statements with high accuracy.
• Manage client files and perform various administrative tasks.

Skills

Organizational skills

Customer service

Attention to detail

Time-management

Interpersonal skills

Education

Post-Secondary Education in Office Administration

Tools

MS Office

Job description

Working out of our Kingsville, Ontario office

Melo LLP is searching for an experienced Administrative Assistant to fill a permanent role within our Corporate Headquarters in Kingsville, ON. If you possess three or more years of current experience working in a busy professional setting, and are looking to build your career, this could be the role for you. Serving as the Administrative Assistant, you will manage administrative and office support duties, reporting to two Partners and having daily dealings with accountants and other support staff.

Responsibilities

• Daily administrative and scheduling support to management
• Formatting and assembling electronic or paper financial statements according to the firm’s standards, ensuring a high level of accuracy and attention to detail
• Collating corporate and personal tax packages
• Managing client files, both paper and electronic
• Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
• Providing billing support using internal systems including preparing client invoices and following up with A / R’s in a timely manner
• Maintaining and updating clientele information
• Processing payments via credit card, debit, and e-transfers
• Organizing and maintaining office and lunchroom
• Staying up to date on the ordering of office supplies and maintaining office equipment as needed
• Undertaking special projects and activities as required
• Other duties assigned as necessary
• Post-Secondary Education in Office Administration or a minimum of 3 years of experience in an administrative role
• Experience working within a busy professional setting is an asset
• Able to work in a fast-paced environment multitasking
• Professional presence, with high level of tact and diplomacy skills
• Superior organizational and time-management skills
• Excellent customer service and interpersonal skills
• Excellent ability to work independently or within a dynamic team setting
• Highly attentive to detail and quality
• Demonstrated knowledge of office procedures and manual / electronic filing systems
• Advanced skills in MS Office, specifically with Outlook, Word, and Excel
• Availability to work overtime as required
• Knowledge of accounting processes is an asset
• This role is a full-time in-person role; hybrid is not available
• Salary negotiable based on experience, plus benefits and RSP matching program