Operations Administrator

Haus of Ops; Regina; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Operations Administrator to join their team in Regina. This role is perfect for someone who thrives in fast-paced environments, enjoys solving complex problems, and has a passion for operational excellence. You'll coordinate client onboarding, support project management, and help develop effective operational strategies. The company offers a hybrid work environment, a flexible vacation policy, and a supportive team culture. If you're ready to make a significant impact and grow your career in a collaborative setting, this opportunity is for you!

Benefits

Flexible Vacation Policy

Paid Holiday Break

Hands-on Experience Across Industries

Supportive Team Environment

Qualifications

• 2-4 years of experience in business operations or analysis.
• Proven experience in client-facing roles, ideally in consulting.
• Strong organizational skills with a proactive mindset.

Responsibilities

• Coordinate client onboarding and offboarding processes.
• Support internal project management needs and implement processes.
• Assist with HR-related operational tasks as needed.

Skills

Business Operations

Process Improvement

Analytical Skills

Project Management Tools

Communication Skills

Problem-Solving Skills

Organizational Skills

Emotional Intelligence

Education

Bachelor's degree in Business Administration

Project Management or Business Analysis certifications

Tools

Microsoft 365

Google Workspace

Salesforce

HubSpot

Asana

Trello

Monday.com

Job description

Who We Are

At Haus of Ops, we’re fractional operational leaders who turn business challenges into practical, actionable solutions. We work hands-on with clients and their teams to assess and transform their plans, processes, and people. Our goal is simple: to leave every business better than we found it. Based in Regina, Saskatchewan, we support clients across a range of industries throughout the province.

What We're Looking For

We’re seeking an Operations Administrator with strong technical and analytical skills who thrives in dynamic environments and enjoys solving complex problems. You bring fresh ideas, attention to detail, and a passion for operations. Whether supporting our clients or internal business, you’ll play a key role in helping businesses operate more efficiently.

If variety keeps you motivated, organizing comes naturally, and you’re all about translating strategy into execution, we want to hear from you!

What You'll Do

Client Operational Support

• Coordinate and support client onboarding and offboarding processes.
• Partner with Fractional COOs to support and improve client operations.
• Use various project management tools, CRMs, and automation platforms to streamline workflows.
• Document, update and refine standard operating procedures.
• Provide analytical and technical support to guide client decisions.
• Assist with HR-related operational tasks as needed.
• Support the rollout on new operational strategies across teams to ensure successful adoption.

Internal Administration Support

• Support internal project management needs, leveraging internal tools and implementing processes as needed.
• Ensure team members and contractors are trained on internal tools and processes.
• Help develop and manage client proposals, contracts, and proactive contract renewals.
• Support financial operations, including invoicing and expense tracking.
• Manage internal calendars and administrative needs for senior leaders as needed.

What You'll Bring

Skills & Attributes

• Proven experience in business operations, process improvement, or business analysis, with a focus on supporting senior leaders.
• Strong organizational skills and a proactive mindset.
• Able to manage multiple priorities and adapt to changing demands in a fast-paced environment.
• Comfortable using project management tools, CRMs, automation platforms and reporting tools, and eager to explore new technologies to support and elevate business and client needs.
• Excellent communication skills.
• Strong analytical and problem-solving skills.
• Able to work both independently and as part of a collaborative team.
• High emotional intelligence and empathy, enabling you to build strong relationships with clients, teammates, and contractors.

Education and Experience

• Bachelor's degree in Business Administration, Operations Management, Business Analysis, or a related field.
• 2 - 4 years of experience in a related role, such as Executive Assistant, Office Administrator, Business Operations Specialist, Project Manager or Business Analyst
• Proven experience in client-facing roles, ideally in consulting or operations, where you’ve worked closely with stakeholders to solve business challenges.
• Experience supporting senior leaders or executives in an administrative capacity.
• Familiarity with tools like Microsoft 365, Google Workspace, CRMs (i.e. Salesforce, HubSpot), project management tools (i.e. Asana, Trello, Monday.com) or automation platforms. Any technical certifications in these tools are a plus.
• Project Management or Business Analysis certifications (PMP, CAPM, CBAP, etc.) are a plus, but not required.
• Legally able to work in Canada, preferably located in Regina, SK.
• Must hold a valid driver’s license and be comfortable traveling to client sites.

What We Offer

• A hybrid work environment, primarily in-person with flexibility to work remotely.
• A flexible vacation policy, plus a paid 2-week holiday break over Christmas and New Year’s.
• Hands-on experience across multiple industries and business models in a fun, dynamic and fast-paced environment.
• A supportive, high-trust team that values execution, integrity, and well-being

How to Apply

Please submit applications by June 15, 2025. We thank all applicants for their interest, however only qualified candidates will be contacted.