Documentation Clerk

EXTENDICARE; Oakville; On-site; CAD 23,419 - 33,062; Part time

Benefits offered by this job

Opportunities for advancement

Employee Family Assistance Program

Competitive compensation

Job summary

Extendicare West Oak Village in Oakville, Ontario is seeking a Part-time Administrative Assistant for the business office. The role requires evenings and weekends availability and involves clerical work, call handling, record keeping and inventory management within a senior care setting.

Ideal candidates will have strong administrative skills, organizational ability and a clear criminal record check. Knowledge of Accounts Receivable & Accounts Payable and a Business Administration Diploma are

Qualifications

• Administrative skills, typing and filing; computer skills required.
• Ability to work safely and follow established safety practices.
• Excellent organization, multi-tasking and self-motivation.
• Criminal record check required.
• Business Administration Diploma preferred.
• Strong interpersonal, communication and presentation skills.
• Knowledge in Accounts Receivable & Accounts Payable.

Responsibilities

• Presents and promotes a positive image of the business office and facility to residents, family, guests and community.
• Answers telephone and places outgoing calls.
• Performs clerical work and maintains records as required by Department Managers.
• Maintain resident files and related records; process orders and book appointments.
• Maintain inventory of office supplies, forms and equipment.
• Deliver supplies; lift 15 lbs or more as required.
• Handle payments from families; sell meal tickets; distribute pay statements.
• Adhere to policies on quality assurance, fire, safety, infection control.
• Maintain inventory of nursing supplies, forms and equipment.
• Communicate information to staff, residents and visitors.
• Attend facility meetings and in-service education programs.
• Adhere to department policies; perform other duties as assigned by Supervisor.

Skills

Administrative skills

Typing

Filing

Computer skills

Organization

Multi-tasking

Criminal record check

Accounts Receivable

Accounts Payable

Education

Business Administration Diploma

Job description

Job Description

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us!

This position is for our Extendicare West Oak Village Home, located in Oakville, Ontario.

1 Part-time position (must be available evenings and weekends)

What you’ll be doing:

• Presents and promotes a positive image of business office and the facility to residents, family, guests, outside services and community.
• Answers telephone and place outgoing calls.
• Performs clerical work and maintains records as required and performs clerical work as assigned from all Department Managers.
• Maintain files/records such as current and/or discharged resident files, inservice attendance records, etc. Processed orders or requisitions, book resident appointments, etc.
• Maintain the inventory of office supplies, forms, and equipment.
• Deliver supplies and must be able to lift 15lbs or more.
• Handle payments from families, sell meal tickets, distribute pay statements.
• Adhere to established department policies and procedures regarding quality assurance, fire, safety, environment, and infection control.
• Maintain the inventory levels of nursing supplies, forms and equipment.
• Communicates pertinent information to staff, residents, visitors, etc.
• Participate in facility meetings as assigned. Attends inservice education programs.
• Adhere to policies and procedures for department regarding fire, infection control, safety and quality assurance.
• Other duties as assigned by Supervisor.

What you bring:

• Administrative skills, typing and filing. Computer skills required.
• Ability to work safely, following established safety practices and procedures.
• Excellent organization skills, multi-tasking ability, and self-motivation.
• Provide a clear Criminal record Check.
• Business Administration Diploma preferred.
• Excellent interpersonal, communication, presentation, and organizational skills.
• Knowledge in Accounts Receivable & Accounts Payable.

What you’ll get:

• Continuous mentorship, support for life-long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others
• Employee Family Assistance Program

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

Time Type:

Part time

At Extendicare,we’vespent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer acomprehensive suite of benefitsdesigned to support your health, financial well-being, and long-term career growth.

We mayuse artificial intelligence (AI) toolsto support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team butdo notreplace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. Ifyou wouldlike more information about how your data is processed, please contact us.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.

Time Type:

Part time

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.