Document Production Specialist – Contract

Hatfield-8; Calgary; Hybrid; CAD 38,000 - 53,000; Full time

Benefits offered by this job

Hybrid work arrangements

Flexible working hours

Top SME Employer 2025 recognition

Job summary

Hatfield Group in Canada is seeking a Document Production Specialist on a contract basis to format complex deliverables, edit technical content, and support marketing materials. The role emphasizes accuracy, templates, and efficient document workflows.

Ideal candidates bring 2+ years of document production experience, strong MS Office skills, and familiarity with Adobe Creative Suite and SharePoint. Hybrid work and potential extension beyond April 2027 are offered.

Qualifications

• Two years of desktop publishing or document production experience.
• Advanced knowledge of Word, Excel, Outlook and PowerPoint.
• Intermediate knowledge of Adobe Acrobat DC, Photoshop, Illustrator and InDesign.
• Intermediate knowledge of SharePoint 365.

Responsibilities

• Format client deliverables (reports and proposals) in digital and print formats using templates and layout adjustments.
• Edit and proofread technical documents for spelling, grammar and structure.
• Troubleshoot document or file issues as needed.
• Assist with creating and editing marketing materials and graphics (posters, flyers, brochures, business cards).
• Perform clerical duties such as photocopying, printing, collating and scanning documents.

Skills

Attention to detail

Proofreading

Written communication

Multi-tasking

Positive attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Adobe Acrobat DC

Photoshop

Illustrator

InDesign

SharePoint 365

Job description

About Hatfield

Hatfield, a proudly Canadian company, has been serving our clients and our community for over 50 years. We have been recognized as one of Canada’s Top SME Employers in 2025. With 250 team members and growing, Hatfield provides high-quality environmental and social services for private and public sector clients around the world. When you join Hatfield, you choose a career that makes a difference in the lives of all those who share our planet.

We are seeking a Document Production Specialist to join our team on a contract basis, starting immediately, with the initial contract term ending April 30, 2027. There is potential for an extension.

Responsibilities

• Format a variety of client deliverables, such as large, complex reports and proposals, in both digital and print formats, by applying corporate templates, adjusting text layout, formatting large data tables and preparing visually appealing cover pages.
• Edit and proofread technical documentation for spelling, grammar and structure.
• Troubleshoot and problem-solve document or file issues.
• Assist with creating and editing marketing materials and other graphics such as posters, flyers, brochures and business cards.
• Perform clerical duties such as photocopying, printing, collating and scanning documents, as required for document production.

Education and Experience

• Minimum two years of experience as a Desktop Publishing Specialist and/or relevant document production experience.
• Advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Intermediate knowledge of Adobe products, such as Acrobat DC, Photoshop, Illustrator, and InDesign.
• Intermediate knowledge of SharePoint 365.

Other Assets/Skills

• Strong proofreading skills and experience adhering to technical style guides.
• Excellent attention to detail (essential).
• Excellent verbal and written communication skills.
• Ability to stay focused and to multi-task in a fast-paced environment and work within tight deadlines, while maintaining a positive attitude and sense of humour.
• Adaptable and flexible to changing priorities.

What's In It For You?

• Friendly and down-to-earth work culture
• Hybrid and flexible working arrangements

Diversity, Equity, Inclusion & Belonging

Hatfield is committed to employment equity and workplace diversity. We strive for equity, inclusiveness, and diversity, irrespective of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, or disability.

Hatfield acknowledges that our offices are located on the traditional and unceded territories of Indigenous Peoples. We also recognize and acknowledge the rights, cultures, interests, and aspirations of the many other Indigenous Peoples who have lived since time immemorial in the places we live and work. Hatfield is committed to building an inclusive workforce that is representative of the populations we serve, and to provide and support career opportunities for Indigenous Peoples. We warmly invite all Indigenous Peoples to apply.

Salary: $33/hr. We extend an invitation to applicants of all levels to submit their candidacy for this role. Please be advised, that in the course of our assessment of your qualifications, we retain the right to adjust the seniority classification of the position accordingly.

Please note that we will only consider candidates who are authorized to work in Canada at the time of application. Proof of eligibility to work in Canada may be required prior to employment.