Subcontract Administrator

Atlas Systems; Pickering; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Gross annual salary 75K–90K CAD

4 vacation weeks

3 emergency/sickness days

Annual bonuses

Group Health Insurance

RRSP Program

Career development opportunities

Inclusive work environment

Challenging project

Job summary

Deep-Water Intake Group is seeking a Subcontract Administrator for the Pickering, Ontario project. You will monitor subcontract performance, manage invoicing, forecasts, and Change Orders, and coordinate with Legal and project teams to resolve issues.

The role requires a strong understanding of contract law, procurement, and subcontract administration, with 3–8 years of related experience in construction/engineering contracts.

Qualifications

• Bachelor-level degree in a construction/engineering field or related discipline.
• Experience with contracts, subcontracts, procurement, or commercial management.
• Strong knowledge of contract law and subcontract administration.

Responsibilities

• Monitor subcontract performance with regular progress reviews and invoicing.
• Support change orders, claims analysis, and risk mitigation.
• Maintain relationships with subcontractors and lead closeout activities.
• Ensure compliance with company policies and project requirements.
• Manage contract budgets, changes, and dispute resolution.
• Coordinate with Legal and other functions as required.
• Track site progress and performance against project objectives.

Skills

Contract management

Subcontracting

Procurement

Communication

Analytical skills

MS Office

Education

Bachelor's degree in Construction Management

Quantity Surveying

Engineering

Supply Chain Management

Tools

Excel

Word

PowerPoint

Job description

Deep-Water Intake Group, a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Subcontract Administrator

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A 1.5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);
  
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract, including invoicing, forecasting, negotiation and the formalization of Change Orders, claims analysis, and the proactive communication of project challenges. They will help ensure subcontract compliance with project requirements and support successful project execution.

Concretely, your tasks will be:

• Maintain effective relationships with subcontractors;
• Support project leadership in developing and implementing strategies for the safe and successful execution of the project;
• Lead the administration and closeout of contracts and service agreements throughout their lifecycle;
• Ensure compliance with company policies, procedures, contractual obligations, and project requirements;
• Identify, assess, and mitigate commercial and contractual risks, providing recommendations to project leadership;
• Establish and manage processes to monitor contract compliance, performance, changes, claims, and dispute resolution;
• Lead the negotiation and resolution of change events, claims, and disputes, coordinating with Legal and other functions as required;
• Manage contract budgets, monitor subcontractor site progress and quantities performed, and track performance against project objectives.
  

Your skills:

• Bachelor's degree in Construction Management, Quantity Surveying, Business, Engineering, Supply Chain Management, or a related field;
• 3-8 years of experience in contracts, subcontracts, procurement, or commercial management within the engineering and construction industry;
• Strong knowledge of contract law, subcontract pricing, pre-award negotiations, subcontract drafting, and subcontract administration;
• Working knowledge of engineering and construction subcontracting practices, commercial terms, and applicable regulations;
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint);
• Excellent analytical, communication, presentation, and interpersonal skills, with the ability to collaborate across multidisciplinary teams;
• Detail-oriented, self-motivated, and capable of managing competing priorities while meeting deadlines.

What do we have to provide:

• Gross annual salary between 75K and 90K, depending on experience and profile
• 4 vacation weeks & 3 emergency/sickness days paid;
• Annual bonuses;
• Group Health Insurance (premium participation including virtual health care system);
• RRSP Program
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

At Deep-Water Intake Group, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.