Document Controller

Genoa Design International; Mount Pearl; On-site; CAD 55,000 - 75,000; Full time

Job summary

Genoa Design International is looking for a Document Controller in Mount Pearl, Newfoundland. In this role, you will manage and organize project documentation, ensuring compliance and supporting project teams with your expertise in documentation processes. A strong background in document management and excellent communication skills are essential.

Benefits

Generous RRSP matching

Extensive group insurance plan

Paid time off

Flexible work practices

Career advancement opportunities

Qualifications

• Minimum 3 years of document/record management experience in a technical environment.
• A good working knowledge of Microsoft SharePoint.
• Experience with Document Management Systems and/or database applications.

Responsibilities

• Oversee the document control function ensuring compliance with procedures.
• Coordinate project-wide document requests and maintain accurate document logs.
• Conduct quality audits and prepare formal document transmittals.

Skills

Attention to detail

Communication

Organizational skills

Interpersonal skills

Tools

Microsoft SharePoint

MS Office

Excel

One Drive

Job description

Document Controller

Genoa is currently recruiting a Document Controller to join our team in Mount Pearl, Newfoundland!

As a Document Controller at Genoa, you will play a vital role in supporting our project teams by managing and organizing project documentation with accuracy and efficiency. Whether you're beginning your career or bringing a wealth of experience, your attention to detail and commitment to compliance will help ensure smooth project execution and alignment with both Genoa’s standards and client expectations.

Founded in 1995, Genoa Design International is a leader in providing production design and 3D modeling services to shipbuilding and offshore industries. We are proud to support major initiatives like Canada’s National Shipbuilding Strategy (NSS) and commercial projects across North America.

At Genoa, we embrace a sea of differences. Our commitment to Diversity, Equity, Inclusion, and Belonging (DEIB) is woven into everything we do—from our hiring practices to how we support and grow our team.

the day-to-day

As a Document Controller, your responsibilities include:

• Oversee the document control function, ensuring compliance with corporate procedures and project-specific requirements.
• Receive, review, monitor, and file all project documentation in accordance with established systems and protocols.
• Implement and maintain hierarchical filing structures, including naming conventions, version control, and document supersession processes.
• Coordinate project-wide document requests, ensuring proper formatting, identification, numbering, and controlled publication of documentation.
• Maintain accurate document logs and ledgers to support traceability and accountability.
• Conduct quality audits related to document control practices and identify opportunities for improvement.
• Prepare and issue formal document transmittals as required.
• Manage internal documentation workflows and support continuous improvement of documentation processes.
• Deliver training on document control procedures, systems, and standards to team members.
• Ensure confidentiality and proper handling of sensitive projects, company, and client information.
• Contribute actively to a collaborative team culture, supporting project goals and cross-functional coordination.
• Taking on additional duties as required to support the team and organization.
• Minimum 3 years of document/record management experience in a technical environment.
• A good working knowledge of Microsoft SharePoint.
• Excellent computer skills including MS Office, Excel and One Drive.
• Experience working with Document Management Systems and/or database applications.
• The ability to work with minimal supervision.
• Excellent communication, organizational, and interpersonal skills.
• The ability to work in an integrated project team environment.

ELIGIBILITY

Please note that obtaining security clearance may be a requirement for this position, and as part of the process, applicants may undergo a background check and personal reference verification.

To be eligible for clearance and this position, candidates must be either Canadian citizens or permanent residents of Canada.

what makes us great

Here’s how we keep the pep in our step:

• We offer an attractive salary that reflects your skills and experience.
• Invest in your future with our generous RRSP matching to help you build your savings.
• Enjoy peace of mind with our extensive group insurance plan and access to our Employee and Family Assistance Program for added support.
• We believe in work-life balance, so we provide a substantial amount of paid time off for you to recharge.
• Work in a space that blends contemporary design with comfort, fostering productivity and collaboration.
• Participate in fun team-building activities and social events that strengthen our community and enhance workplace camaraderie.
• We celebrate your achievements and contributions with various rewards and recognition programs to show our appreciation.
• Prioritize your health with flexible work practices and wellness programs designed to promote physical, mental, and emotional well-being.
• Get involved in volunteer work and community initiatives that make a positive impact.
• We’re dedicated to your career advancement through ongoing training and development opportunities that help you reach your full potential.

Ready to Set Sail with Us?

We value expertise and hands-on experience in the shipbuilding industry. We know it’s rare for someone to meet 100% of the qualifications, and you don’t need all the listed credentials to add incredible value to the team.

If you have a strong background in this field and are passionate about leading innovative projects, we encourage you to apply. Send your credentials over the starboard side, apply today, and let's chart a course for success together!

If you require assistance in completing your application or need any accommodation throughout the recruitment process, please email your request to [e-mail] and we would be happy to assist!