Document Controller

Stech Technology UK Limited; Greater Sudbury; Hybrid; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Benefits package

RRSP matching

Profit sharing

Paid vacation

Wellness days

Job summary

BESTECH is seeking a detail-oriented Document Controller to support engineering projects. You will manage document control, quality, and compliance, coordinating engineering packages and transmittals across multiple stakeholders.

This role requires organizational excellence and precise recordkeeping. You will work with AutoCAD Vault, Aconex, SDx, and SharePoint, handling client and supplier documents while maintaining accurate logs and meeting minutes.

Qualifications

• Diploma in Business Administration, Project Management, Office Administration, or a related field.
• Minimum two (2) years of experience in document control, project administration, or a similar role.
• Experience using document management systems; familiarity with AutoCAD Vault, Aconex, SDx, or SharePoint is considered an asset.
• Proficiency with Microsoft Office applications.
• Exceptional attention to detail with a strong commitment to accuracy and quality.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Adaptable, proactive, and able to work effectively both independently and as part of a collaborative team.

Responsibilities

• Document Control, Quality & Compliance.
• Issue engineering packages to clients using platforms such as AutoCAD Vault, Aconex, SDx, SharePoint.
• Receive and store documents from clients and suppliers in document management systems.
• Coordinate, assemble, and prepare engineering packages for issuance to clients and suppliers.
• Maintain and update project logs, registers, and tracking tools.
• Attend internal and client meetings and prepare meeting minutes.

Skills

Attention to detail

Highly organized

Written and verbal communication

Independent and collaborative

Project coordination

Education

Diploma in Business Administration, Project Management, Office Administration, or a related field

Tools

AutoCAD Vault

Aconex

SDx

SharePoint

Microsoft Office

Job description

BESTECH is an innovative multi-disciplinary engineering services firm with over 30 years of proven success across many engineering disciplines.

Operating at over 100 employees strong, we know that our value comes from our incredible team.

We pride ourselves on being a Partner of Choice, not just to our clients but to our community and our employees.

This means ensuring not only that we are a company that clients want to work with but that we are a company our team would continue to choose to work for.

As part of this promise, we are committed to prioritizing employees, maintaining open communications, and consistently improving and growing.

Whether you are entering the workforce and looking to learn from the best or moving towards the next phase of your career and eager to help usher in the newest generation of subject matter experts, BESTECH is the place for you.

Position Overview – Document Controller

Are you someone who thrives on organization, precision, and keeping projects running smoothly? Do you take pride in creating order from complexity and ensuring that every detail is accurate?

At BESTECH, our Document Controllers are a vital part of every project. Working alongside engineers, project managers, and clients, you'll help ensure that critical technical documentation is accurate, complete, and delivered on time. From managing engineering drawing packages and tracking document revisions to coordinating project records across multiple stakeholders, your work directly supports the successful delivery of complex engineering projects.

This is an excellent opportunity for someone who enjoys working in a collaborative environment, has exceptional attention to detail, and takes ownership of delivering high-quality work. If you're looking for a role where your organizational skills make a real impact and where you'll continue to learn and grow alongside a team of talented professionals, we'd love to hear from you.

Your Key Accountabilities

• Document Control, Quality & Compliance
  • Perform quality control checks on outgoing documents, including drawings, equipment specifications, and scopes of work.
  • Ensure documents comply with internal standards and client-specific requirements.
  • Issue engineering packages to clients using required platforms such as AutoCAD Vault, Aconex, SDx, OneDrive or SharePoint.
  • Receive documents from clients and suppliers and accurately store them within BESTECH’s document management systems.
  • Perform program-level document control to ensure document consistency across multiple projects under the same contract.
  • Ensure all project packages meet predefined guidelines by maintaining high quality standards.
• Engineering Package Coordination
  • Coordinate, assemble, and prepare engineering packages to issue to clients and suppliers.
  • Create, manage, and track document transmittals.
  • Scan and compile hard copy documentation as required.
  • Cross-check document packages to ensure all required materials are complete and accounted for prior to issuance.
• Project Administration & Recordkeeping
  • Maintain and update project-related logs, registers, and tracking tools as required.
  • Track document revisions, status, and distribution to support project execution and reporting.
  • Communication & Meeting Support
  • Attend internal team meetings and client meetings as required.
  • Prepare and distribute meeting minutes and related follow-up documentation.
  • Support effective communication between project teams, clients, and suppliers on document-related matters.
• Departmental & Operational Support
  • Support department initiatives and continuous improvement efforts as requested.
  • Assist with additional document control or administrative tasks to support project and departmental objectives.

Qualifications

• Diploma in Business Administration, Project Management, Office Administration, or a related field.
• Minimum two (2) years of experience in document control, project administration, or a similar role.
• Experience using document management systems; familiarity with AutoCAD Vault, Aconex, SDx, or SharePoint is considered an asset.
• Proficiency with Microsoft Office applications.
• Exceptional attention to detail with a strong commitment to accuracy and quality.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Adaptable, proactive, and able to work effectively both independently and as part of a collaborative team.

Working Conditions

• Work is primarily performed in an office environment, with the flexibility to work remotely as operationally required.
• Flexible work schedule to support project and client needs. Occasional work outside of regular business hours may be required, with the ability to flex working hours to maintain work-life balance.

Term: Full-Time, Permanent

Type: New

Total Compensation

The salary range for this position is $40,000 to $ 60,000 CAD per annum, based on the responsibilities of the role, internal equity, and current market benchmarks. The final offer will be determined by a combination of factors, including the candidate’s skills, experience, and qualifications; their placement within our internal compensation structure; and relevant geographic cost of living considerations, where applicable. This range represents a realistic and good faith estimate of the compensation we expect to offer for this role.

BESTECH is committed to offering market aligned compensation supported by opportunities for growth. Through mentorship, training, and career development programs, employees have the opportunity to enhance their skills and career trajectory. We also provide a comprehensive total rewards package, including 100% employer paid benefits, RRSP matching, profit sharing, paid vacation, and wellness days.

We invite applications from all qualified individuals and are committed to employment equity and diversity in the workplace. BESTECH offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of our career posting, please contact Human Resources at [phone] or [e-mail]. All responses are appreciated and will be handled with strict confidence. Please be advised that only those applicants who are selected for interviews will be contacted and candidates must be legally entitled to work in Canada.