Document Controller

Tetranex-Solutions-Inc.; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Full benefit program

RRSP matching contribution program

Mentorship program and growth planning

Employee operated Social Club

Flexible work hours

Job summary

Tetranex Solutions in Alberta is seeking a full-time Document Controller to support project teams by managing drawings, revisions and distribution across multiple projects.

You will ensure accuracy of title blocks, maintain version control, prepare final documentation packages, and assist with department procedures. The role requires 2+ years in document control, familiarity with engineering documentation, and strong organizational skills; familiarity with McLaren EDMS/Bluebeam is a plus.

Qualifications

• 2+ years of document control or document management experience.
• Experience with engineering or project documentation in engineering/EPCM environments is an asset.
• Knowledge of document management systems, workflows, metadata, and filing practices.
• Experience aligning with client standards and document requirements.
• Understanding of revisions, transmittals, version control, and project closeout.

Responsibilities

• Process drawing and document requests per internal and client procedures.
• Perform quality checks on engineering drawings and documents for title blocks and non-technical info.
• Manage revisions, transmittals, and version control across projects.
• Organize, compile, and distribute work packages per client specs.
• Record, manage, and maintain project documentation accurately and timely.
• Communicate with project teams, clients, vendors and external contacts.
• Assist in creating and maintaining departmental procedures and job instructions.
• Support general project administration activities as required.

Skills

Document control

Engineering documents

MS Office

Metadata & filing

Version control

Work independently

Team collaboration

Attention to detail

Multitasking

Dossier management

Tools

McLaren EDMS

Bluebeam Revu

Job description

Tetranex Solutions is an Alberta-based, full-discipline engineering and procurement company focused on client service and quality execution. Headquartered in Calgary, with additional offices in Grande Prairie and Lethbridge, Tetranex has built a strong reputation for delivering outstanding engineering and procurement services while maintaining lasting relationships with our clients. With extensive experience across a variety of industries, our team has a proven track record of adapting to our clients' unique needs and project requirements.

As an Englobe company, Tetranex combines the agility and client-focused approach of a local engineering firm with the strength and resources of one of Canada's leading engineering and environmental services organizations.

With a mission statement of "People Focused, Quality Driven" Tetranex understands that the key to building a successful and reputable company lies with the people who work within it. Our workplace offers an enjoyable atmosphere supported by an intentional commitment to work-life balance. Combined with an open-door policy, regardless of experience or role, Tetranex foster a collaborative "think tank" environment where mentorship, innovation, and continuous learning are encouraged.

Our goal is to grow as industry leaders. To achieve that goal, Tetranex seeks to employ people who share our commitment to quality, collaboration, and exceptional client service.

Position Description

Currently, Tetranex is seeking a full-time Document Controller.

Responsibilities:

• Process drawing and document requests in accordance with internal and client procedures.
• Perform quality checks on engineering drawings and documents, ensuring accuracy of title blocks and non-technical information.
• Manage document revisions, transmittals, and version control throughout the project lifecycle.
• Organize, compile, and distribute work packages in accordance with client specifications.
• Record, manage, and maintain project documentation accurately and in a timely manner.
• Communicate and collaborate effectively with internal project teams, clients, vendors, and other external contacts.
• Control and manage documents across multiple projects and clients simultaneously.
• Provide guidance and support to project team members regarding document control standards, procedures, and project requirements.
• Maintain accurate and well-organized project files.
• Track incoming and outgoing supplier documentation.
• Administer interdisciplinary squad checks.
• Prepare and compile final documentation packages for project handover and closeout.
• Assist with the creation and maintenance of departmental procedures and job instructions.
• Support general project administration activities as required.
• Utilize client document management systems and other project-specific systems as required.

Requirements:

• 2+ years of experience in a document control or document management role.
• Experience working with engineering or project documentation; experience within an engineering, EPC, or EPCM environment is considered an asset.
• Knowledge of document management systems, document workflows, metadata, document indexing, and filing practices.
• Experience working with varying client standards, procedures, and document requirements.
• Understanding of document revisions, transmittals, version control, and project closeout requirements.
• Experience compiling, organizing, and distributing work packages in accordance with project and client requirements.
• Excellent organizational, time-management, verbal, and written communication skills.
• Highly attentive to detail with a strong commitment to accuracy and quality.
• Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
• Ability to work effectively both independently and as part of a team.
• Flexible and adaptable to changing projects, tasks, and requirements.
• Strong problem-solving skills with an interest in improving processes and efficiencies.
• Proficient in Microsoft Office Suite.
• Experience with McLaren EDMS is considered an asset.
• Experience with Bluebeam Revu is considered an asset.

The Tetranex experience offers a number of benefits to aid in the facilitation of a great working environment for all resources, some of which include:

• Challenging large and small scale projects varying in scope, duration and application.
• Resource involvement in multiple facets of all projects as Tetranex believes growth is truly optimized when individuals are exposed to and understand the “bigger picture".
• Flexible work hours to cater to commuting and scheduling needs.
• Regular company-wide social events.
• Mentorship program and interactive employee growth development planning.
• Semi-annual performance reviews focused on career path development and alignment of training opportunities.
• Full benefit program.
• RRSP matching contribution program.
• Employee operated Social Club.
• A smaller company “feel” that adopts an enjoyable company culture allowing opportunities and flexibility for employees to get their feet wet in multiple areas.

If what Tetranex offers appeals to what you are looking for and you have the required experience outlined above, we look forward to reviewing your application.