Document Controller

Parsons Corporation; Edmonton; Presencial; CAD 60.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Vision benefits

Dental benefits

Pension plan (DCPP)

Tax-Free Savings Account (TFSA)

RRSP

Life insurance

Paid time off

Sick leave

Holidays off

Gym discounts

Descripción de la vacante

Parsons is seeking an experienced Document Controller to support the Edmonton Valley Line West LRT project. The role involves coordinating document flow between project operations, engineering, construction, and subcontractors, ensuring controlled document processes and sign-off procedures are followed.

Candidates should have strong attention to detail, experience with electronic document management systems, and the ability to work in a fast-paced environment while meeting tight deadlines.

Formación

• High school diploma or equivalent; typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
• Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.

Responsabilidades

• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensure pre-established document control requirements are met throughout the project duration.
• Receive, track, and monitor documents using standard document management programs to register documents and produce logs, transmittals, and reports.
• Enter data and produce reports using standard office applications.
• Scan documents for electronic storage; maintain the data distribution system and schedule.
• Expedite review, signature approval, and release of supplier and internally produced documents.
• Assist project team members to implement project-specific procedures; contribute as a deadline-driven team player.

Conocimientos

Document control

Attention to detail

MS Windows

Office software

Communication

Educación

High school diploma or equivalent

Herramientas

Electronic Document Management Systems

Descripción del empleo

Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team!

Parsons, as part of Marigold Infrastructure Partners, is currently designing and building the Edmonton Valley Line West LRT. We're looking for a self-motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between project operations, engineering disciplines, construction team, other department groups and subcontractors as required.

What You'll Be Doing:

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Scans documents for electronic storage
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Assists project team members to ensure effective implementations of project-specific procedures.
• Contributes as a team player who is deadline-driven and works well with others.
• Performs other duties commensurate with functional level and responsibilities.
• Understands the Construction Turnover process, and track compilation of Quality and Construction Records as per the pre-approved table of content for each package.

What Required Skills You'll Bring:

• High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
• Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.

What Desired Skills You'll Bring:

• Strong capacity to process high volume of documents within a tight turnaround time frame.
• Strong capacity to pay attention to details in a fast-paced work environment.
• Excellent abilities to understand, apply and enforce established procedures and requirements.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernise infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions—and to help them see what's next!

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.