Document Control Coordinator

PACT; Mississauga; On-site; CAD 60,000 - 90,000; Full time

Job summary

PACT (Pearson Accelerator Construction Team) is seeking a Document Controller to establish and maintain the project document control system across the lifecycle. The role ensures all documentation is accurate, current, secure, and compliant with contractual and airport requirements, supporting audit readiness throughout design and construction phases.

The position is based in Mississauga, Ontario, with site visits as required.

Qualifications

• Diploma or degree in Business Administration, Project Management, Engineering Technology, or a related discipline.
• 3–7 years of experience in document control or project administration on construction or infrastructure projects.
• Strong understanding of document control processes across design and construction phases.
• Experience managing drawings, specifications, RFIs, submittals, and technical correspondence.
• Familiarity with CAD/BIM documentation standards and document numbering conventions.
• Strong attention to detail and ability to manage large volumes of documentation accurately.
• Experience enforcing document access controls and handling confidential information.
• Proficiency in document management systems and Microsoft Office applications.
• Strong organizational, communication, and coordination skills.
• Experience working in regulated or live operational environments (airport, transit, infrastructure) is considered an asset.

Responsibilities

• Establish and maintain the project document control system in accordance with PACT procedures.
• Ensure all project documents are correctly named, version-controlled, dated, classified, and archived.
• Manage the receipt, logging, distribution, and tracking of design deliverables, including drawings, specifications, and reports.
• Ensure drawings and documents are issued in accordance with approved transmittals and that superseded documents are archived.
• Coordinate with design teams to ensure compliance with airport standards, CAD/BIM requirements, and document numbering conventions.
• Log and track submittals, RFIs, technical queries, and responses, monitoring turnaround times and escalating overdue items as required.
• Enforce document access controls and manage distribution of sensitive or confidential information.
• Maintain records of revisions, changes, directives, early warnings, notices, and related correspondence.
• Issue meeting minutes, action registers, RAID logs, and decision logs, tracking actions to closure.
• Maintain correspondence registers and formal communication records.
• Control construction-phase documentation, including drawings, change notices, site instructions, inspection records, test results, and quality documentation.
• Support compliance, audit readiness, and internal or external reviews by ensuring documentation is complete, accurate, and traceable.

Skills

Document control

Project administration

Coordination

Communication

Organizational skills

Attention to detail

MS Office

Regulated environments

Education

Diploma or degree in Business Administration, Project Management, Engineering Technology

Tools

CAD

BIM

Document management software

Microsoft Office

Job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel—including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

The Document Controller is responsible for establishing, maintaining, and administering document management and control processes across the project lifecycle. This role ensures that all project documentation is accurate, current, secure, and compliant with contractual, regulatory, and airport-specific requirements, supporting effective communication and audit readiness throughout design and construction phases.

RESPONSIBILITIES

• Establish and maintain the project document control system in accordance with PACT procedures
• Ensure all project documents are correctly named, version-controlled, dated, classified, and archived
• Manage the receipt, logging, distribution, and tracking of design deliverables, including drawings, specifications, and reports
• Ensure drawings and documents are issued in accordance with approved transmittals and that superseded documents are archived
• Coordinate with design teams to ensure compliance with airport standards, CAD/BIM requirements, and document numbering conventions
• Log and track submittals, RFIs, technical queries, and responses, monitoring turnaround times and escalating overdue items as required
• Enforce document access controls and manage distribution of sensitive or confidential information
• Maintain records of revisions, changes, directives, early warnings, notices, and related correspondence
• Issue meeting minutes, action registers, RAID logs, and decision logs, tracking actions to closure
• Maintain correspondence registers and formal communication records
• Control construction-phase documentation, including drawings, change notices, site instructions, inspection records, test results, and quality documentation
• Support compliance, audit readiness, and internal or external reviews by ensuring documentation is complete, accurate, and traceable

WORK CONDITIONS

The position will be based at our offices in Mississauga, Ontario, with regular visits to the site offices as required. This position is 5 days per week with core hours of work between approximately 8:00am–5:00pm with 1 hour lunch or as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

• Diploma or degree in Business Administration, Project Management, Engineering Technology, or a related discipline
• 3–7 years of experience in document control or project administration on construction or infrastructure projects
• Strong understanding of document control processes across design and construction phases
• Experience managing drawings, specifications, RFIs, submittals, and technical correspondence
• Familiarity with CAD/BIM documentation standards and document numbering conventions
• Strong attention to detail and ability to manage large volumes of documentation accurately
• Experience enforcing document access controls and handling confidential information
• Proficiency in document management systems and Microsoft Office applications
• Strong organizational, communication, and coordination skills
• Experience working in regulated or live operational environments (airport, transit, infrastructure) is considered an asset

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.