Document Control Technician

VTEK Consultants Inc.; Montreal; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Full benefits

Flexible hours

Training growth

Collaborative environment

Energy sector growth

Job summary

VTEK Consultants Inc. in Montreal seeks an experienced Document Control Technician to join our EPCM team and support across Canada.

You will manage document flow, maintain confidentiality, and ensure compliance with project procedures to enable timely reporting. Ideal candidates have 3+ years in office administration, a college diploma, excellent English, and proficiency in MS Office, SharePoint, and PDF tools.

Qualifications

• 3+ years of experience in office automation, administration, secretary
• High school or College diploma in office automation, secretarial work
• Excellent English, written and spoken
• Ability to translate technical documentation
• Creation of different types of administrative documents
• Great sense of detail and precision
• Excellent interpersonal skills
• Work with unpredictable and tight deadlines
• Excellent knowledge of the MS Office suite

Responsibilities

• Maintain confidentiality around sensitive information and terms of agreement
• Manage the flow of documentation using transmittal sheets
• Use procedures from the project library and project specific procedures
• Use tools and process documents in compliance with VTEK procedures and project instructions to meet Document Management Standards
• Assist in setting up distribution matrices in the Document Management System
• Register and maintain the document master list of attributes in the Document Management System, such as facility breakdown structure codes, procurement package codes, etc.
• Provide reports from the Document Management System such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assist in expedite internal reviews
• Manage the Document Management System portals for transmitting, receiving and distributing documents to internal and external users
• Audit data in the Document Management System to ensure accurate reporting
• Participate in other project document control initiatives and data management tasks
• Assist with the final handover of documentation

Skills

Attention to detail

Interpersonal skills

Time management

MS Office proficiency

Education

High school or College diploma in office automation/secretarial work

Tools

MS Office

Adobe Pro

Publisher

SharePoint

Job description

VTEK Consultants Inc. — engineering, procurement, construction and project management across Canada.

VTEK will never share your information with anyone else.

VTEK will never share your information with anyone else.

VTEK Consulting Group Inc. has been a recognized engineering firm in the oil and gas industry for over 20 years. As part of our rapid expansion, we are seeking an experienced Document Control Technician to join our dynamic team in Montreal, Anjou.

• Competitive salary and full benefits package.
• Flexible hours and strong work-life balance.
• Ongoing training and career growth opportunities.
• Collaborative and dynamic work environment.
• Fast-growing company in the energy sector

RESPONSIBILITIES:

• Maintain confidentiality around sensitive information and terms of agreement.
• Manage the flow of documentation using transmittal sheets.
• Use procedures from the project library and project specific procedures.
• Use tools and process documents in compliance with VTEK procedures and project instructions to meet Document Management Standards.
• Assist in setting up distribution matrices in the Document Management System.
• Register and maintain the document master list of attributes in the Document Management System, such as facility breakdown structure codes, procurement package codes, etc.
• Provide reports from the Document Management System such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assist in expedite internal reviews.
• Manage the Document Management System portals for transmitting, receiving and distributing documents to internal and external users.
• Audit data in the Document Management System to ensure accurate reporting.
• Participate in other project document control initiatives and data management tasks.
• Assist with the final handover of documentation.

QUALIFICATIONS:

• 3+ years of experience in office automation, administration, secretary;
• High school or College diploma in office automation, secretarial work;
• Excellent English, written and spoken;
• Ability to translate technical documentation;
• Creation of different types of administrative documents;
• Great sense of detail and precision;
• Excellent interpersonal skills;
• Work with unpredictable and tight deadlines;
• Excellent knowledge of the MS Office suite;
• Good knowledge of Adobe Pro, Publisher, SharePoint, etc.

About VTEK

A leader in engineering, procurement, and construction management (EPCM), VTEK

delivers safe and sustainable solutions for the refining, petrochemical, mining, agrifood, and biofuel industries.