Document Control Specialist - FAcT Program

PAL Aerospace Ltd.; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Personal travel privileges

Employee health benefits

Defined Contribution Pension Plan

Employee Stock Purchase Plan

Tuition Assistance Program

Growth opportunities

PAL Days

Job summary

PAL Aerospace seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives from our Ottawa, ON office. This role oversees creation, configuration, organization, and maintenance of program documents to ensure consistency, accuracy, and compliance with internal and contractual standards, supporting efficiency and governance.

The candidate will design templates, implement structured naming conventions, manage document numbering, and

Qualifications

• Graduation from a post-secondary program in Document Control/Business Support or equivalent experience.
• Advanced MS Word skills including content controls, macros, master documents and quick parts.
• Experience with organizing file structures and naming conventions for complex programs.

Responsibilities

• Design and maintain standardized document templates for consistency across departments.
• Configure document properties and metadata to support searchability and categorization.
• Ensure documents follow approval workflows and proper authorization before release.
• Organize and manage digital files and records for easy access and regulatory compliance.
• Develop processes and train team members in document control procedures and tools.

Skills

Advanced MS Word

SharePoint

Excel

Electronic Document Management System

Attention to detail

Verbal communication

Written communication

Document management processes

Education

Post-secondary program in Document Control/Business Support

4+ years in Document Control

Tools

MS Word macros

Master documents

Content controls

EDMS tools

Job description

PAL Aerospace seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives from our Ottawa, ON office. This role oversees creation, configuration, organization, and maintenance of program documents to ensure consistency, accuracy, and compliance with internal and contractual standards, supporting efficiency and governance.

The candidate will design templates, implement structured naming conventions, manage document numbering, and