Document Control Lead

Webuild; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in the construction sector is seeking a Document Control Specialist to manage project documentation, ensuring accuracy and compliance. The ideal candidate will have extensive experience in document control, particularly within engineering and construction projects, and will support the Contracts & Procurement Manager in tender preparation. Strong skills in Microsoft Office and document management systems are essential.

Qualifications

• Ten years of document control experience, five years in engineering/construction projects.
• Experience with various file types and construction documents.

Responsibilities

• Setting up and maintaining project documentation.
• Checking quality of drawings and documents.
• Expediting vendor documentation review.

Skills

Interpersonal Communication

Teamwork

Education

Four-year degree

Two-year technical degree

Tools

Microsoft Office Suite

Adobe Acrobat

Large-scale Document Control Software

Job description

Role and General Responsibilities

• Setting up and maintaining project documentation within project filing requirements;
• Checking the quality of drawings and documents to be catalogued;
• Receiving, tracking and monitoring drawings and documentation;
• Interfacing with the project team to coordinate the control of documentation;
• Generating transmittals to send documentation to external parties through electronic or hard copy means;
• Checking the accuracy of transmittals;
• Expediting the review of internal and external documentation within engineering departments
• Other duties as required
• Devise a structured filing system for corporate documents
• Devise a structured, WBS-based filing system for project documents
• Collect, scan and upload documents following set procedures
• Ensure all technical documents such as reports, drawings and blueprints are collected and registered in the document control system
• Scrutinize and input document data into the document control system, ensuring that the information entered is always accurate and up to date
• Prepare and check the accuracy of document transmittal sheets generated by the system
• Use the selected document management system for everyday operations, maintenance and quality control
• Notify personnel of updated document versions and how to access them
• Provide support to the Contracts & Procurement Manager for compilation of drawings and manuals required for tender purposes
• Provide support to the Contracts & Procurement Manager for tender preparation
• Validate that contractor files are up to date
• Perform any specific system-related projects or tasks as may be directed by the Project Controls Manager from time to time
• Perform departmental audits on technical documents
• Expedite the review of vendor documentation with Engineering
• Liaise with vendors regarding timely receipt and delivery of documents
• Extract the various document control reports defined in the project instructions
• Provide routine reporting to the Project at prescribed intervals

Qualifications and Education Requirements

• A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable.
• Ten years of document control experience, with at least five-years supporting an engineering and construction project, preferably in the public-sector.
• Experience with Microsoft Office Suite of software is required.
• Experience with Adobe Acrobat is required.
• Experience with large-scale Document Control Software is required
• Experience working with many file types
• Complete understanding of construction documents

Preferred Skills

• Excellent interpersonal communication skills
• Ability to work individually or as part of a team