Document Control Coordinator

Webuild; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Control Specialist to join their dynamic team. In this entry-level position, you will play a crucial role in organizing and maintaining project documentation, ensuring that all sensitive information is handled with care. You will collaborate with various project participants, assisting with verification, filing, and communication of essential documents. This is an exciting opportunity to contribute to impactful construction projects while developing your skills in a supportive environment. If you thrive in a fast-paced setting and are eager to learn, this role could be the perfect fit for you.

Qualifications

• 3-5 years of document control experience in construction.
• Proficient in Microsoft Office, PDF software, and document management systems.

Responsibilities

• Organize and maintain all project documentation and ensure confidentiality.
• Assist in audit verification and provide support for document control practices.

Skills

Document Control Experience

Interpersonal Communication Skills

Multi-tasking

Ability to Work in a Team

Touch Typing

Education

3-5 years of document control experience

Experience with Microsoft Office Suite

Experience with PDF software (Adobe and Bluebeam)

Experience with Electronic Document Management Systems

Tools

Microsoft Office Suite

Adobe

Bluebeam

Electronic Document Management Systems

Job description

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Responsibilities

• Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions.
• Organize and maintain all documentation pertaining to the project; including RFI’s, DCN's, NCR’s, submittals, and drawings.
• Assist with verification, registration, filing, and control of incoming and outgoing documentation.
• Interface with the project team to maintain the control of documentation.
• Assist in audit verification of documentation to ensure project files are current and labeled correctly.
• Print, duplicate, bind, and distribute documentation as required.
• Transmit, receive, record, and distribute e-mail correspondence and documentation according to established procedures.
• Maintain records of incoming document transmittals and prepare outgoing transmittals and packages.
• Assist in creation, communication, implementation, and maintenance of document control reporting.
• Perform project database input and word-processing functions.
• Assist in developing training plans/process for documentation.
• Assist in maintaining a project RASCI (distribution) Matrix.
• Assist with system requests and permissioning.
• Provide support to all project participants including external parties with document control practices for project documentation.
• Assist in individual or group training for project users with the procedures and Electronic Document Management Systems.
• Perform other clerical duties as assigned.

Qualifications and Education Requirements

• 3-5 years of document control experience working with designers, engineers, construction contractors, subcontractors, third parties, and site documentation.
• Experience with all Microsoft Office Suite software is required.
• Experience with PDF software (Adobe and Bluebeam) is required.
• Experience with Electronic Document Management Systems is required.
• Experience working with many file types.
• Complete understanding of construction documents.
• Ability to lift 25-35 lbs.
• Touch typing at 50 wpm.

Preferred Skills

• Excellent interpersonal communication skills.
• Ability to work individually or as part of a team.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Ability to interpret and implement processes, procedures, workflows, and standards.
• Ability and flexibility to quickly learn other software tools as required.
• Ability to document work tasks (work instructions).
• Experience in one-on-one and group training.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Construction