Administrative Assistant - Hybrid

CIMA+; Quebec; On-site; CAD 45,000 - 60,000; Full time

Job summary

A collaborative engineering firm in Quebec is seeking a Mid-Senior level Administrative Assistant. The role involves document management, technical document revisions, and supporting team deliverables. Candidates should have a DVS or DEC in a relevant field, be fluent in French and English, and proficient in Microsoft 365 tools. This full-time position offers an opportunity to thrive in a stimulating environment.

Qualifications

• DVS or DEC in secretarial, administrative or related fields.
• Excellent command of French and fluency in English.
• Proficiency in Microsoft 365 and SharePoint.

Responsibilities

• Revise, edit and format technical documents.
• Coordinate internal activities and ensure compliance with quality standards.
• Manage document archiving via SharePoint.

Skills

Attention to detail

Autonomy

Interpersonal skills

Fluency in French

Fluency in English

Education

Diploma of Vocational Studies (DVS) or College Diploma (DEC)

Tools

Microsoft 365

SharePoint

Acrobat

Job description

About CIMA+

Welcome to a place where people are at the heart of everything we do. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work‑life balance means to you. When you join CIMA+, we welcome you to a place that you can call home.

Job Description

As an administrative assistant, you will play an essential role within the team. A true pillar of administrative support, you will be responsible for document management, layout and revision of technical documents, coordination of certain internal activities, and compliance with CIMA+ quality standards. Your attention to detail and organizational skills will be highly valued in a collaborative and stimulating environment.

Primary Responsibilities

• Revise, edit and format various technical documents (reports, minutes, site logs, service offers) in accordance with CIMA+ quality standards.
• Support the team in producing and sending deliverables to customers.
• Ensure document management and electronic archiving via SharePoint in accordance with current standards.
• Open and structure projects in the SharePoint environment.
• Keep the Quality Management System (QMS) up to date.
• Participate in the development of monitoring and coordination tools with a view to continuous improvement.
• Help organize the logistics of internal events (team meetings, training, social activities, etc.).

Qualifications

• Diploma of Vocational Studies (DVS) or College Diploma (DEC) in secretarial, administrative or related fields.
• Excellent command of French (oral and written) and fluency in English.
• Proficiency in office automation tools: Microsoft 365 (Word, Excel, Outlook, Teams), SharePoint, Acrobat.
• High degree of autonomy, sense of priorities, attention to detail and initiative.
• Good interpersonal skills and ability to collaborate in a dynamic environment.
• Assets: knowledge of MS Project, AI Generative, Microsoft Dynamics, Visio.

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio‑economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self‑identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Civil Engineering