Disbursements Specialist - Temporary

Ritchie Bros. Auctioneers, Inc.; Burnaby; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

15 days PTO per year

401k matching 100% up to 4% and more

Job summary

RB Global is seeking a Disbursements Specialist to handle high-volume processing of consignments for Canadian and frontier markets. You will ensure timely payments, maintain remittance processes, and support month-end closing within the RBFS unit.

The role requires 2–3 years of office experience, proficiency in Excel/Word, and strong English communication. Hybrid work in Burnaby is available with a focus on accuracy and timely settlements.

Qualifications

• 2–3 years of experience working in an office environment.
• Accounts Payable and/or Accounts Receivable experience is an asset.
• Experience working with ERP systems.
• Proficiency with Microsoft Excel and Word.
• Excellent verbal and written communication skills in English.
• Proven commitment to providing excellent customer service.
• Excellent interpersonal skills and ability to build relationships.
• Outstanding analytical and problem-solving skills.
• Organized, detailed-oriented and able to multi-task in a fast-paced environment.
• Excellent time management skills and the ability to always meet deadlines.
• Self-motivated and able to work unsupervised.
• Demonstrated experience working well as a member of a team.

Responsibilities

• Review, verify and process consignments to create settlement statements and issue accurate payments.
• Apply purchase limits and ensure appropriate authorizations in line with controls.
• Follow up on discrepancies or inaccuracies on invoices and settlement statements.
• Code invoices to the general ledger using preset guidelines.
• Investigate and resolve unpaid or late payments.
• Process cheque runs, electronic funds transfers and wire payments to consignors and suppliers.
• Reconcile settlement statements to the general ledger before mail-out and month-end.
• Balance commission in ERP systems.
• Prepare weekly settlement and outstanding payment reports and follow up on delays.
• Liaise with Search and Review to monitor files ready for settlement and price adjustments.

Skills

Excel

Word

ERP systems

AP/AR

English

Tools

Microsoft Excel

Microsoft Word

Job description

RB Global (NYSE: RBA) (TSX: RBA) is a leading, omnichannel marketplace that provides value-added insights, services and transaction solutions for buyers and sellers of commercial assets and vehicles worldwide. Through its auction sites in 13 countries and digital platform, RB Global serves customers in more than 170 countries across a variety of asset classes, including automotive, commercial transportation, construction, government surplus, lifting and material handling, energy, mining and agriculture.

The company’s marketplace brands include Ritchie Bros., the world’s largest auctioneer of commercial assets and vehicles offering online bidding, and IAA, a leading global digital marketplace connecting vehicle buyers and sellers. RB Global’s portfolio of brands also includes Rouse Services, which provides a complete end-to-end asset management, data-driven intelligence and performance benchmarking system; SmartEquip, an innovative technology platform that supports customers’ management of the equipment lifecycle and integrates parts procurement with both OEMs and dealers; Xcira, a leader in live simulcast auction technologies; and Veritread, an online marketplace for heavy haul transport.

RB Global full-time employees are offered medical, dental, vision, and basic life insurances. Employees are able to enroll in our company’s 401k plan and RB Global will match 100% for the first 4% contributed. Employees will also receive 15 days of PTO each year.

About the Team

About the team - RBFS

Ritchie Bros. Financial Services is our dynamic, fast-paced and passionate equipment financing business unit. Outgoing, entrepreneurial, collaborative, fun, energetic, resilient, competitive, friendly, customer-focused – we like our coworkers and our adjectives. Our ultimate reward is successfully helping our coworkers achieve and develop within our organization.

Job Description

The Disbursements Specialist is responsible for high volume processing of consignment for Canadian and frontier markets. The primary mandate for the Associate will be to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.

Responsibilities

A: Key Responsibilities:

• Review, verify and process consignment files to create settlement statements and issue accurate payment for consignments in accordance with the company’s contractual obligations.
• Able to apply purchase limits, ensure appropriate authorizations, etc. in accordance with corporate controls.
• Follow up and obtain clarification on any discrepancies or inaccuracies on invoices and settlement statements.
• Uses pre-set guidelines to code invoices to the general ledger.
• Investigate and resolve any unpaid or late payments.
• Process cheque runs, electronic funds transfers and wire payments to consignors, lien holders and suppliers in a timely manner.
• Reconcile settlement statements to the general ledger prior to mail-out and month end.
• Reconcile repair & hauling accounts to ensure recovery of funds.
• Balance commission in various ERP systems.
• Ensure coding on cost refunds/changes is correct.
• Prepare weekly Delayed and Outstanding Payment report and follow-up for explanations for the delays.
• Liaise with Search and Review departments to continually monitor files ready for settlement statements, post-sale changes and corrections such as price adjustments, deductions, and bill for deficiencies.
• Prepare Monthly working papers for assigned accounts using Excel and formatting with pivot tables to identify unreconciled items

B: General Responsibilities:

Responsible for seller and lienholder payments to be paid within contractual obligations.

Research and respond to consignor and supplier inquiries.

Responsible for maintaining the electronic funds transfer and wire information database.

Collects, verify and maintain accurate and complete information on applicable suppliers.

Assist with month end closing and reporting.

Performs other accounting administrative duties as required.

Flexibility and willingness to work varied hours and occasional overtime hours.

Qualifications

C: Education & Experience:

2-3 years of experience working in an office environment.

Accounts Payable and/or Accounts Receivable experience is an asset.

Experience working with ERP systems.

Proficiency with Microsoft Excel and Word.

Excellent verbal and written communication skills in English.

Proven commitment to providing excellent customer service.

Excellent interpersonal skills and ability to build relationships.

Outstanding analytical and problem-solving skills.

Organized, detailed-oriented and able to multi-task in a fast-paced environment.

Excellent time management skills and the ability to always meet deadlines.

Self-motivated and able to work unsupervised.

Demonstrated experience working well as a member of a team.

A solid work ethic, without sacrificing your sense of humor or your ability to have fun on the job.

Job Info

• Job Identification 10958
• Locations 9500 Glenlyon Parkway, Burnaby, BC, V5J 0C6, CA (Hybrid)