Diabetes Clinical Research Coordinator (DCRC)

The University of British Columbia; Vancouver; On-site; CAD 41,000 - 48,000; Part time

Job summary

The Diabetes Clinical Research Coordinator (DCRC) at The University of British Columbia will coordinate longitudinal clinical studies in the Panagiotopoulos and Devlin labs focusing on childhood diabetes, cardiometabolic complications, and obesity.

Responsibilities include ethics applications, renewals, subject recruitment, data collection and entry, budget tracking, and liaising with centers across Canada and North America.

Qualifications

• Completion of a relevant technical program or degree; minimum three years of related experience.
• Commitment to equity, diversity, and inclusion in research.
• Experience with ethics submissions and data management is preferred.

Responsibilities

• Prepare ethics applications and renewals per study protocols.
• Coordinate subject recruitment and data collection across sites.
• Manage study documents, consent forms, and regulatory binders.
• Track budgets and process financial transactions related to research.
• Liaise with external centers, sponsors, and regulatory bodies.

Skills

Attention to detail

Ethical conduct

Communication skills

Team collaboration

Data handling

Education

Bachelor's degree in a relevant discipline

Tools

RISe

Workday

REDCap

Excel

Job description

Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Hourly - Research Assistant /Technician 3 Job Title Diabetes Clinical Research Coordinator (DCRC) Department Panagiotopoulos Laboratory | Department of Paediatrics | Faculty of Medicine Compensation Range $29.82 - $35.16 CAD Hourly Posting End Date September 25, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is subject to the satisfactory completion of required background checks Job End Date October 5, 2027 This position will be filled internally. It is posted for informational purposes only.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The incumbent Diabetes Clinical Research Coordinator (DCRC) will be responsible for a range of tasks related to longitudinal clinical research in the Panagiotopoulos and Devlin labs whose focus is on childhood diabetes, cardiometabolic complications, and obesity. The DCRC role include ethics applications and ongoing ethics renewals, study coordination (including communication with other centres across Canada/North America, budget tracking and processing financial transactions), subject recruitment and data collection and data entry. The incumbent is required to conduct all research activities in an ethical manner, suited to the proper activities of the University of British Columbia and to the professional organizations governing the activities of the institution and all other investigators. Any procedures undertaken as part of a trial must be accurate and must accurately reflect the work performed. Strict confidentiality of all study matters must be adhered to. The incumbent’s research activities are accountable to the Principal Investigator(s).

Organizational Status

The incumbent will report to and receive direction from the Principal Investigator Dr. Dina Panagiotopoulos as well as her close collaborator and co-Principal Investigator, Dr. Angela Devlin This position requires working both independently and in cooperation with hospital physicians, residents, nurses, research staff at the BC Children’s Hospital Research Institute (BCCHR), and other staff at Children’s and Women’s Health Centre. The incumbent will collaborate and work with external staff at participating organizations, hospitals and collaborating laboratories located at different sites nationally and internationally. The workspace is located in the Childhood Diabetes Laboratories in BCCHR of Children’s and Women’s Health Centre of BC Campus.

Work Performed

The position involves clinical research and will include preparation of ethics applications, subject recruitment, data collection and analyses, and data management. Specific duties include:

• Work closely with study Principal Investigators, on study start-up activities.
• Assist with the drafting of study specific consents, assents and other required study documents.
• Responsible for timely ethics submissions of studies utilizing the UBC Researcher Information Services (RISe) database.
• Responsible for the timely RISe submission of amendments, Requests for Acknowledgement (RFA) and study closures.
• Working closely with the identified individuals to obtain departmental sign-off for associated protocol activities.
• Responsible for maintaining REB records and associated documents to ensure that study investigator binders and Central Binder folders are accurately maintained.
• Provide feedback on proposed study protocol issues at the time of the review.
• With the assistance of the PI, liaise with the University/Industry Liaison Office (UILO) and BCCH Research Institute Finance Manager on contract related start-up issues.
• Responsible for budget-tracking and processing financial transactions related to managing research expenses and research accounts using Workday.
• Completion, updating and submission of existing study regulatory documents to sponsors/CROs/Health Canada and other regulatory bodies as required by Good Clinical Practice standards.
• Data collections as required (eg. May include chart review, administering questionnaires, performing other clinical research assessments for which adequate training will be provided).
• Processing of blood samples in preparation for biobanking.
• Performing other related tasks and projects as deemed necessary.

Consequence of Error/Judgement

Consequences of error are high and this is a position with significant responsibility. The activities described above impact the direction of Division of Endocrinology research program objectives. Errors could impact upon the reputation of the program as a whole and jeopardize the options for collaborative participation with industry and other centers.

Supervision Received

It is expected that the RT3 will demonstrate the ability to work independently once training has been successfully completed. The RT3 will be required to problem solve on a continual basis. The RT3 will provide some supervision to the coop student.

Supervision Given

The RT3 will receive supervision and direction from both the post-doctoral fellow as well as the Principal Investigator Dr. Dina Panagiotopoulos, and co-Principal Investigator Dr. Angela Devlin.

Minimum Qualifications

Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• A Master’s of Science degree is an asset but not required.
• Knowledge of ethical principles and research applications.
• Familiarity with database management programs and UBC RISe and Workday an asset.
• Attentive to detail, with the ability to work quickly and accurately.
• High degree of computer literacy including familiarity with Microsoft Word, Excel, Teams.
• Ability to learn new software programs such as REDCAP.
• Organizational and interpersonal skills a must.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to exercise initiative and maintain confidentiality.
• Effective communication, both orally and in writing.
• Ability to work both independently and within a team environment in the office.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].