Research Nurse Coordinator

The University of British Columbia; Vancouver; On-site; CAD 74,000 - 106,000; Full time

Job summary

The University of British Columbia hosts a Research Nurse Coordinator to support the MS/NMO Clinical Trials Program at the Djavad Mowafaghian Centre for Brain Health. The role combines advanced nursing practice with clinical trial coordination in a fast‑paced academic setting.

Responsibilities include protocol feasibility assessment, regulatory submissions, patient recruitment, informed consent, safety monitoring, and data management. Strong communication and ICH‑GCP experience are essential.

Qualifications

• Registered Nurse with BCCNP and minimum nursing experience.
• Preferred: BScN and clinical research background.
• Experience with ICH-GCP and regulatory aspects is a plus.

Responsibilities

• Coordinate and manage clinical trial activities within MS/NMO program.
• Draft regulatory documents and support REB submissions.
• Monitor safety, adverse events, and protocol adherence.
• Coordinate recruitment, consent, and participant education.
• Maintain study documentation and data quality in CTMS/EDC systems.
• Collaborate with investigators, sponsors, and cross‑functional teams.

Skills

Nursing

Clinical research

ICH-GCP

Study coordination

Communication

Education

BCCNP registration

BScN preferred

Tools

CTMS

EDC systems

Research databases

Job description

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Nursing, Level A Job Title Research Nurse Coordinator Department MS Clinical Trials Support Division of Neurology | Department of Medicine | Faculty of Medicine

Compensation Range $6,631.67 - $9,533.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date September 21, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date September 20, 2027 This position will be filled internally. It is posted for informational purposes only.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Research Nurse Coordinator supports and coordinates clinical trials within the Multiple Sclerosis (MS) & Neuromyelitis Optica (NMO) Clinical Trials Program at the Djavad Mowafaghian Centre for Brain Health (UBC Hospital). This role integrates specialized nursing practice with advanced clinical research coordination to ensure safe, ethical, and efficient conduct of investigator‑initiated, academic, and industry‑sponsored studies. The position requires independent judgment, strong clinical assessment skills, and the ability to manage multiple priorities in a fast‑paced research environment.

Organizational Status

Reports to the MS & NMO Clinical Trials Director and Research Manager. Works independently within established standards for ethical and competent research practice. Collaborates closely with Principal Investigators, Sub‑Investigators, Research Coordinators, Research Assistants, Research Nurses, CROs, sponsors, laboratory staff, pharmacy, imaging, and clinical departments at UBC and VGH.

Work Performed Protocol & Study Start‑Up Responsibilities

Evaluate new study protocols for feasibility, safety, and operational requirements prior to site initiation. Implement study protocols and educate research staff to ensure consistent and compliant study conduct. Draft and review participant Informed Consent Forms; support REB submissions, amendments, and renewals. Prepare regulatory start‑up documentation and ensure compliance with ICH‑GCP, Health Canada Division 5, FDA, TCPS2, and institutional policies. Act as a liaison with sponsors, CROs, and national/international study teams during initiation, maintenance, and close‑out.

Participant Recruitment & Engagement Plan

Coordinate, and conduct participant recruitment, screening, and enrollment activities. Serve as a key contact for subject recruitment; develop and evaluate recruitment strategies. Attend monthly MS Clinic information/education sessions to provide patients with details on actively recruiting studies. Obtain and document informed consent according to ICH‑GCP and REB requirements. Provide education to participants and families regarding study background, procedures, investigational treatments, risks, and benefits. Respond to participant questions, concerns, and device‑related issues; support retention throughout the study.

Clinical & Nursing Responsibilities

Independently conduct clinical assessments, vital signs, ECGs, interviews, questionnaires, and protocol‑specific procedures. Collect, process, store, and ship biological samples (blood, urine, CSF) according to protocol. Administer investigational products, including parenteral medications, and monitor participants during infusions. Dispense study drug according to randomization and maintain drug accountability and storage. Notify family physicians or specialists of participant involvement, abnormal findings, or PI‑directed actions. Maintain readiness for expected and unexpected adverse events and ensure participant safety throughout study participation.

Safety Monitoring & Adverse Event Management

Monitor participant progress, adherence, and treatment response throughout study participation. Identify, document, and report adverse events and serious adverse events (SAEs) according to protocol and regulatory requirements. Obtain follow‑up information and communicate safety concerns to the Research Manager, Investigator, and Sponsor. Ensure appropriate escalation of clinical concerns and abnormal findings.

Data Management & Documentation

Maintain accurate and complete study documentation, including source documents, regulatory files, and CRFs/eCRFs. Design data collection tools (source documents) to meet protocol, site, and sponsor requirements. Ensure timely data entry, query resolution, and strict adherence to privacy and confidentiality guidelines (ICH‑GCP). Transmit study data to sponsors and maintain investigational product accountability and study supply inventory.

Regulatory Compliance & Quality Assurance

Ensure strict adherence to ICH‑GCP, Health Canada Division 5, FDA regulations, TCPS2, PIPA/PIPEDA, and UBC REB requirements. Support monitoring visits, audits, inspections, and quality improvement initiatives. Maintain current training in ICH‑GCP, SOPs, CTMS, and trial‑related competencies. Assist the Research Manager with training initiatives, including onboarding, SOP updates, CTMS training, and maintaining staff compliance with regulatory requirements.

Collaboration, Training & Team Support

Work closely with Research Coordinators, Research Nurses, Research Assistants/Technicians, laboratory staff, pharmacy, infusion clinic, and MRI staff. Provide guidance, education, and mentorship to research staff, including training on protocols, safety measures, CTMS, SOPs, and regulatory requirements. Assist with recruitment and training of new research nursing staff and support staff. Act as a blinded interviewer when required. Communicate regularly with sponsor help desks to resolve technical issues with study systems or devices. Provide input on organizational improvements and support departmental goals.

Other Responsibilities

Travel to national/international investigator meetings, conferences, and study‑related events as required. Act as backup coordinator for other studies when necessary. Perform other related duties to meet study timelines, participant safety, and research priorities.

Consequence of Error/Judgement

Errors in judgment or failure to follow regulatory requirements may: Compromise participant safety. Result in protocol deviations, regulatory non‑compliance, or suspension of research activities. Jeopardize funding, sponsor confidence, and future clinical trial opportunities. Negatively impact the reputation of the MS Clinical Trials Program. Clinical mistakes may be life‑threatening; the Research Nurse Coordinator must accurately assess eligibility, monitor for side effects, and maintain up‑to‑date clinical skills.

Supervision Received

Works independently under broad direction from the Research Manager, MS Clinical Trials Director, and Principal Investigators. Receives guidance for complex clinical, regulatory, or operational issues.

Supervision Given

Provides guidance, education, and support to Research Coordinators, Research Nurses, Research Assistants/Technicians, students, contracted service providers, and clinical personnel involved in study conduct.

Minimum Qualifications

• Registered Nurse with BCCNP plus a minimum of one year of nursing experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Registered Nurse with current BCCNM registration; BScN preferred.
• Experience in neurology, MS, neuroimmunology, or infusion therapy preferred.
• Clinical research experience and ICH‑GCP certification preferred.
• Experience with electronic data capture systems, CTMS, and research databases.
• Strong communication, organizational, leadership, and problem‑solving skills.
• Ability to work independently and collaboratively in a multidisciplinary environment.
• Ability to maintain accuracy, attention to detail, confidentiality, and professionalism.
• Current CPR certification.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from individuals whose background and experiences have been historically marginalized or underrepresented in the scientific research sector, particularly in the face of discrimination and systemic barriers.

We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].