Diabetes Clinical Research Coordinator (DCRC)

University of British Columbia; Vancouver; On-site; CAD 41,000 - 48,000; Part time

Job summary

The Diabetes Clinical Research Coordinator (DCRC) at the University of British Columbia will oversee longitudinal clinical research in pediatric diabetes, including ethics applications, recruitment, data collection, and budget tracking. The role requires collaboration with multiple centers across Canada and internationally within the Panagiotopoulos and Devlin labs.

Qualified candidates will handle regulatory submissions, data entry, sample processing for biobanking, and coordination with

Qualifications

• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
• Master’s of Science degree is an asset but not required.
• Knowledge of ethical principles in research and familiarity with RISe/Workday is an asset.

Responsibilities

• Prepare ethics applications and renewals for studies.
• Coordinate studies across Canada/North America, track budgets and process financials.
• Recruit subjects and collect data, enter data accurately.
• Maintain REB records and study documentation for audits.
• Assist with budget tracking and contracting issues with UILO and finance managers.
• Ensure regulatory documents are submitted to sponsors and regulatory bodies.

Skills

Attention to detail

Organizational skills

Effective communication

Teamwork

Education

Bachelor's or technical degree in a relevant field

Master's of Science degree an asset

Job description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Hourly - Research Assistant /Technician 3

Job Title

Diabetes Clinical Research Coordinator (DCRC)

Department

Panagiotopoulos Laboratory | Department of Paediatrics | Faculty of Medicine

Compensation Range

$29.82 - $35.16 CAD Hourly

Posting End Date

September 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Job End Date

October 5, 2027

This position will be filled internally. It is posted for informational purposes only.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The incumbent Diabetes Clinical Research Coordinator (DCRC) will be responsible for a range of tasks related to longitudinal clinical research in the Panagiotopoulos and Devlin labs whose focus is on childhood diabetes, cardiometabolic complications, and obesity. The DCRC role include ethics applications and ongoing ethics renewals, study coordination (including communication with other centres across Canada/North America, budget tracking and processing financial transactions), subject recruitment and data collection and data entry.

The incumbent is required to conduct all research activities in an ethical manner, suited to the proper activities of the University of British Columbia and to the professional organizations governing the activities of the institution and all other investigators. Any procedures undertaken as part of a trial must be accurate and must accurately reflect the work performed. Strict confidentiality of all study matters must be adhered to. The incumbent’s research activities are accountable to the Principal Investigator(s).

Organizational Status
The incumbent will report to and receive direction from the Principal Investigator Dr. Dina Panagiotopoulos as well as her close collaborator and co-Principal Investigator, Dr. Angela Devlin

This position requires working both independently and in cooperation with hospital physicians, residents, nurses, research staff at the BC Children’s Hospital Research Institute (BCCHR), and other staff at Children’s and Women’s Health Centre. The incumbent will collaborate and work with external staff at participating organizations, hospitals and collaborating laboratories located at different sites nationally and internationally. The workspace is located in the Childhood Diabetes Laboratories in BCCHR of Children’s and Women’s Health Centre of BC Campus.

Work Performed

The position involves clinical research and will include preparation of ethics applications, subject recruitment, data collection and analyses, and data management.

Specific duties include:

• Work closely with study Principal Investigators, on study start-up activities.

• Assist with the drafting of study specific consents, assents and other required study documents.

• Responsible for timely ethics submissions of studies utilizing the UBC Researcher Information Services (RISe) database.

• Responsible for the timely RISe submission of amendments, Requests for Acknowledgement (RFA) and study closures.

• Working closely with the identified individuals to obtain departmental sign-off for associated protocol activities.

• Responsible for maintaining REB records and associated documents to ensure that study investigator binders and Central Binder folders are accurately maintained.

• Provide feedback on proposed study protocol issues at the time of the review.

• With the assistance of the PI, liaise with the University/Industry Liaison Office (UILO) and BCCH Research Institute Finance Manager on contract related start-up issues

• Responsible for budget-tracking and processing financial transactions related to managing research expenses and research accounts using Workday.

• Completion, updating and submission of existing study regulatory documents to sponsors/CROs/Health Canada and other regulatory bodies as required by Good Clinical Practice standards

• Data collections as required (eg. May include chart review, administering questionnaires, performing other clinical research assessments for which adequate training will be provided).

• Processing of blood samples in preparation for biobanking.

• Performing other related tasks and projects as deemed necessary.

Consequence of Error/Judgement
Consequences of error are high and this is a position with significant responsibility. The activities described above impact the direction of Division of Endocrinology research program objectives. Errors could impact upon the reputation of the program as a whole and jeopardize the options for collaborative participation with industry and other centers.

Supervision Received
It is expected that the RT3 will demonstrate the ability to work independently once training has been successfully completed. The RT3 will be required to problem solve on a continual basis. The RT3 will provide some supervision to the coop student.

Supervision Given
The RT3 will receive supervision and direction from both the post-doctoral fellow as well as the Principal Investigator Dr. Dina Panagiotopoulos, and co-Principal Investigator Dr. Angela Devlin.

M** inimum Qualifications**

• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• A Master’s of Science degree is an asset but not required.

• Knowledge of ethical principles and research applications. Familiarity with database management programs and UBC RISe and Workday an asset.

• Attentive to detail, with the ability to work quickly and accurately.

• High degree of computer literacy including familiarity with Microsoft Word, Excel, Teams.

• Ability to learn new software programs such as REDCAP.

• Organizational and interpersonal skills a must.

• Ability to prioritize and work effectively under pressure to meet deadlines.

• Ability to exercise initiative and maintain confidentiality.

• Effective communication, both orally and in writing.

• Ability to work both independently and within a team environment in the office.