Development Data and Administration Specialist Administrative Position: Full-Time

The King's University; Edmonton; On-site; CAD 59,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits

Pension

Generous vacation

Job summary

The King's University in Edmonton, Alberta, invites applications for a Development Data and Administration Specialist. This full-time, continuing role oversees the Development information systems and office administration, including Raiser's Edge NXT management, donor data reporting, tax receipting, and event-related tasks.

You will train staff on database usage, ensure data integrity, and collaborate with Financial Services for reconciliations while supporting website content and direct mail

Qualifications

• Experience with data management or data entry.
• Proficiency in Microsoft Excel and MS Office; import/export/validation skills.
• Excellent time management with ability to meet deadlines.
• Strong written and verbal communication and interpersonal skills.
• High level of analytical and mathematical problem-solving skills; decisive judgment.
• Ability to translate marketing goals to database setup.
• Excellent organizational skills and independent work ability.
• Ability to lead and train users of Raiser's Edge.

Responsibilities

• Oversee database administration, reporting, records management, donation forms, and data imports/exports.
• Perform donor database administration including maintenance, security, and account setup.
• Develop and maintain standards for database usage to ensure data integrity and ease of use.
• Train and support donor database users; create automated Raiser's Edge workflows.
• Create queries, exports, and reports for direct mail, donor research, and external communications.
• Prepare annual charitable tax receipts and reconcile finances; issue receipts as needed.
• Assist Development Administrative Assistant with gift entry, acknowledgements, event registrations, and monthly donor program.
• Liaise with other departments to gather donor information and collaborate with Financial Services for reconciliation.

Skills

Database management

Advanced Excel

Time management

Communication

Analytical thinking

Problem solving

Training leadership

Confidentiality

Tools

Blackbaud Raiser’s Edge NXT

Job description

Development Data and Administration Specialist - Full-time, Continuing

The King's University offers an exceptional liberal arts education from a Christian perspective. Located in Edmonton, Alberta, King's serves students from across Canada and around the world. Join a dedicated team who have a desire and common mission to see students grow in a dynamic and nurturing Christian environment. People who love working and succeed at King's serve God gladly, work collaboratively, think creatively, and embrace diversity.

POSITION SUMMARY

To oversee operations of Development information systems and office administration. These duties include Database Administration: overseeing day-to-day maintenance of the contact relationship management software (Blackbaud Raiser's Edge NXT); developing and implementing standards and training; provide assistance to the Development Administrative Assistant; and Development Department Administration: gift processing, tax receipting, data reporting, website content administration, direct mail appeals administration, and event planning.

KEY RESPONSIBILITIES - Database Administration

• Manage database administration, reporting, records management, donation forms, and data imports/exports for the Development office and other applicable Advancement division departments.
• Perform all donor database administration and supervisory functions including database maintenance, security and account set-up, duplicate record merging and clean-up tasks.
• Develop, implement, and maintain standards and procedures for the use of and interaction with the database to ensure data integrity, ease of use, and accuracy of extracted data.
• Train and provide technical support to all donor database users. Assist development staff in using the program to support the fundraising efforts of the organization. Create and manage automated workflows for Raiser's Edge users.
• Create queries, exports, and reports for direct mail appeals, prospective donor research, and external communications.
• Prepare annual charitable tax receipts, including financial reconciliation, as well as sending electronic and paper receipts, according to donor preferences.
• Assist Development Administrative Assistant – oversee gift entry, gift acknowledgements, event registrations, and monthly donor program.
• Liaise with other departments to collect prospective donor information and assist other departments in relating to constituents. Work with Financial Services for fund reconciliation and audit purposes.

KEY RESPONSIBILITIES - Department Administration

• Oversee website content administration. Review and update development website content regularly.
• Collaborate with marketing to ensure data and forms are current.
• Segmentation, and reply device/donation form administration.
• Identify prospective donors from community relations programs, arrange prospect research, assign follow up for high value prospects.
• Document, continually adapt and improve departmental processes, create administrative systems for new projects and priorities.

• As a member of the Development team, assist and participate in Development events and tasks as required.

QUALIFICATIONS

• Relevant data management or data entry experience. Experience with Blackbaud Raiser's Edge NXT (an asset).
• Excellent computer skills including a high-level of proficiency in the use of a database, Microsoft Excel and other MS Office applications. A thorough understanding of import, export and validation.
• Excellent time management skills with the ability to meet program goals and deadlines.
• Excellent written/verbal communication and interpersonal skills.
• High level of analytical, mathematical, and problem-solving skills. Must be able to exercise decisiveness and good judgment in situations requiring the evaluation of information to reach creative solutions.
• Ability to understand and translate marketing and communication goals to database setup and.
• Excellent organizational skills including the ability to identify priorities, work independently, meet deadlines, and use logic and analysis to solve computer software problems.
• Ability to provide leadership and training in the use of the Raiser’s Edge database as it relates to the needs of the Development department.
• Ability to maintain confidentiality is critical.
• Familiarity with Christian post-secondary education, current fundraising practices and accounting.
• Professing Christian able to sign King's Statement of Faith with an ability to fluently articulate their personal faith commitment and the importance of Christian education.

CONDITIONS OF EMPLOYMENT

A condition of employment is assent to the University's Christian Statement of Faith found at: The King's University follows a standardized salary grid. The salary range for the position is $59,452 - $75,639/yr dependent on qualifications and experience. A comprehensive benefit package, pension, and generous vacation and time off are provided.

Application Deadline: September 25, 2026.

We appreciate all applicants for considering The King's University as a potential employer.

Human ResourcesThe King's University9125-50 Street, Edmonton, AlbertaT6B 2H3E-mail: [e-mail]. Visit our web site at www.kingsu.ca.