DEVELOPMENT COORDINATOR

Professional Association of Canadian Theatres (PACT); Victoria; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Belfry Theatre in Victoria, BC is seeking a Development Coordinator to join our not-for-profit arts team. Reporting to the Director of Development, this full-time onsite role handles fundraising events and donor stewardship in a small two-person department.

Some evenings and weekends are required, with time off in lieu, as we support a vibrant SPARK Festival and programming. We value CRM experience, fundraising know-how, and strong communication and organizational skills.

Qualifications

• Fundraising experience is preferred.
• CRM software familiarity is an asset.
• Excellent written and verbal communication skills.
• Strong organizational and administrative abilities with attention to detail.
• Experience working for a professional arts organization.

Responsibilities

• Coordinate donor and fundraising events, including logistics and guest lists.
• Build relationships with sponsors and donors through outreach.
• Assist with donor stewardship, tracking benefits and correspondence.
• Create donor/sponsor recognition materials and campaign lists.
• Generate tax receipts and thank-you letters using Excel and Spektrix.
• Assist with foundation grant applications and reports.
• Update website and create social media content for development.
• Coordinate and minute fundraising committee meetings.

Skills

Self-motivation

Independent work

Team collaboration

Written and verbal communication

Organizational skills

Attention to detail

Proofreading/editing

Tools

Spektrix

Excel

Word

Job description

Company Overview

Located on the territories of the Lekwungen speaking peoples, the Belfry Theatre is Victoria BC’s largest

Located on the territories of the Lekwungen speaking peoples, the Belfry Theatre is Victoria BC’s largest professional not-for-profit theatre. As a professional theatre company, we are dedicated to producing contemporary plays, with an emphasis on Canadian work, and to promoting artistic, cultural, and educational events in the Greater Victoria Region. Each season the Belfry produces or presents four to six primarily Canadian contemporary plays and presents productions from across Canada as part of our annual SPARK Festival. The company actively commissions and develops new work from the national community, hosts local artists and companies, and provides access to several community organizations. For more information, please visit belfry.bc.ca This is an exciting time to join the Belfry team as we launch our 51st season, programming and artistic outreach. We are increasing our revenues to maintain our heritage venue and support our expanding role within our community. The Development Department is vital to the Belfry’s success in generating funds from donations, sponsorships, and events.

Job Description

Reporting to the Director of Development, the Development Coordinator is a full-time, onsite, contract position until August 28, 2027, with the possibility of extension. The position involves working collaboratively on fundraising events and extensive stewardship of donors and sponsors. The position entails working in a busy two-person fundraising department with general team, board, and committee support, with good opportunities for growth and collaboration. Occasional evening and weekend hours are required (with time off in lieu). If you are looking to make a difference in the arts sector and develop a career in fundraising or not-for profit administration, this could be the ideal opportunity for you.

Responsibilities Include

• Coordinate a range of donor and fundraising events including logistics, maintaining guest lists and generating name tags
• Build relationships with sponsors and donors through positive communications and outreach in the community
• Assist with the stewardship of supporters including tracking benefits, conducting tours, maintaining correspondence, and phone calls
• Generate donor and sponsor recognition materials, and build lists for direct mail campaigns, theatre publications and events;
• Generate tax receipts and thank you letters using Excel and Spektrix, a Customer Relations Management (CRM) software
• Assist with foundation grant applications and reports for program funders
• Update website and create social media posts for development purposes
• Coordinate, support and minute-taking at fundraising committee meetings

QUALIFICATIONS And COMPETENCIES

• Knowledge of any CRM software is an asset, with specific list-building capabilities.
• Fundraising-related experience is preferred
• Self-motivation, an ability to work independently and within a team environment
• Exceptional written and verbal communication skills, and social skills
• Strong organizational and administrative skills with superior attention to detail
• Proofreading and editing skills
• Experience working for a professional arts organization
• Above average competency with Microsoft Office, especially Word and Excel, including sort
• Candidates must be legally able to work in Canada