Development Coordinator

Great Gulf; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Great Gulf in Toronto is seeking a Development Coordinator to support due diligence, planning approvals, and project delivery across residential, commercial, and mixed-use developments. You will work with municipal staff, consultants, and internal teams to move initiatives from research and application through to approval and delivery, gaining exposure to the full development lifecycle.

This hybrid role offers growth in real estate development and municipal planning within a leading

Qualifications

• Post-secondary education in Urban Planning, Real Estate Development, Architecture, Engineering, Geography, or related field.
• 1–3 years of real estate development or planning experience (co-op or internship included).
• Familiarity with Ontario development approvals, zoning bylaws, Official Plans, and permits.
• Proficiency in Microsoft Office; project management tools are a plus.
• Strong research, analytical and organizational skills with attention to detail.
• Excellent written and verbal communication; ability to manage multiple priorities.

Responsibilities

• Conduct research on zoning by-laws, Official Plans, and planning policies.
• Analyze development potential and constraints for sites.
• Monitor municipal approvals, timelines, and permitting processes.
• Coordinate planning and development application packages.
• Support project delivery alongside municipal staff and consultants.
• Maintain internal databases and reporting for project decisions.
• Prepare meeting materials and document minutes.
• Assist with budget tracking and project costs.

Skills

Research skills

Analytical skills

Organizational skills

Written and verbal communication

Education

Post-secondary education in Urban Planning, Real Estate Development, Architecture, Engineering, Geography, or related field

Tools

Microsoft Office Suite

Job description

First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities. Within the Greater Toronto Area alone, our team has completed development and construction of more than 5-million square feet of premier, LEED®-certified office space, with another 2-million square feet currently under construction. Within the industrial sector, First Gulf has constructed over 6-million square feet of space, with an additional 6-million square feet currently in the pipeline. First Gulf also manages over 4-million square feet of fully operational buildings.

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great.

First Gulf is seeking a talented and experienced Development Coordinator to join our team in Toronto.

If you’re excited about real estate development and want to see how projects come together – from raw land through to shovels in the ground – this is a great place to do it. As our Development Coordinator, you’ll support the team across due diligence, planning approvals, and project delivery, gaining real exposure to every stage of the development lifecycle along the way.

And you won’t be doing it alone – you’ll work alongside municipal staff, consultants, and internal project teams to move initiatives from research and application through to approval and delivery. We’re looking for someone organized, detail-oriented, and proactive, and if you’re eager to grow your expertise in real estate development and municipal planning, we’ll help you get there.

Key Responsibilities :

• Conduct research on zoning by-laws, Official Plans, and other applicable planning policies and regulations
• Analyze development potential and constraints for prospective and active sites
• Investigate surrounding land uses, development activity, and existing/planned infrastructure
• Monitor policy initiatives, regulatory changes, and market trends across key municipalities

Development Approvals & Submissions

• Research and track municipal approval processes, application requirements, and permitting timelines
• Coordinate and compile complete planning and development application packages
• Submit applications to municipalities (digitally or in person, as required)
• Track the status of active applications and proactively follow up with municipal staff and agencies

Coordination & Stakeholder Management

• Liaise with municipal staff, consultants, and internal stakeholders to support project progress
• Assist in coordinating consultant deliverables and submission requirements
• Support communication between project team members to ensure alignment and timely execution

Data Management & Reporting

• Maintain and update internal databases, including:
  • Property and site information
  • Development charges and municipal fee structures
  • Application and permit fees across municipalities
• Compile reports, summaries, and tracking tools to support project decision-making
• Assist with tracking and recovery of project-related deposits and securities (e.g., letters of credit, municipal deposits)
• Support basic budget tracking and documentation related to project costs
• Maintain organized project files, records, and documentation

Meetings & Project Support

• Prepare meeting materials, coordinate schedules, and document meeting minutes
• Attend and participate in internal project meetings and, where required, public or municipal meetings
• Support overall project management activities including schedule tracking and coordination

General Support

• Assist with special projects and ad hoc assignments as required

Qualifications :

• Post-secondary education in Urban Planning, Real Estate Development, Architecture, Engineering, Geography, or a related field
• 1–3 years of relevant experience in real estate development, planning, consulting, or a related industry (co-op or internship experience considered)
• Basic understanding of the development approvals process in Ontario, including zoning by-laws, Official Plans, and municipal permitting processes
• Familiarity with planning applications, consultant reports, and development submission packages
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with project management tools is an asset
• Strong research, analytical, and organizational skills with a high level of attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment and meet deadlines
• Self-motivated with a proactive and solution-oriented mindset

Physical Requirements :

• Combination of remote work, office work, and visits to active development sites and municipal offices

Compensation :

• Pay Range: $60,000 – $70,000

Vacancy Status :

• New Vacancy

Why Join First Gulf?

• Opportunity to work for a leading real estate development company
• Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments
• Competitive salary and benefits package
• Dynamic and collaborative work environment
• Commitment to sustainability and social responsibility

Interested?

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We do not accept international applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted.

Please note that all hiring decisions are made directly by our team. We do not rely on automated AI screening tools in our recruitment process.