Development and Engagement Administrator

Reach Hire; Calgary; On-site; CAD 42,000 - 66,000; Full time

Job summary

AARC is seeking a Development and Engagement Administrator to provide administrative support to Fund Development & Events and Community Engagement. You will help manage donor records, coordinate meetings and communications, and support fundraising activities.

Responsibilities include updating donor databases, organizing events (live/silent auctions), coordinating volunteers, preparing agendas and minutes, creating outreach materials, and ensuring high levels of donor and partner service.

Qualifications

• Post-secondary education or related experience.
• 1–3 years’ experience in events, marketing, communications, or a non-profit administrative role.
• Strong oral and written communication skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience with design software (Adobe Creative Suite is preferred).
• Experience with CRM and donor management systems (Donor Perfect or similar).
• Ability to maintain confidentiality.

Responsibilities

• Update and maintain donor and prospect database.
• Generate and record correspondence and receipts to donors.
• Donation record filing.
• Arrange meetings, virtual sessions, and conference calls.
• A member of all Event Committees, and the Community Engagement Committee, prepare agendas and take minutes for all the same.
• Assist with coordination, administration and solicitation for events –live and silent auction, signage, event program and program outline, sponsorship and ticket registration, mailouts and volunteer management with support from the Manager of Fund Development & Events.
• Volunteer coordination for AARC’s fundraising and community engagement events.
• Creation of click boxes and corresponding documents for use in emails.
• Assistance with video projects.
• Proof reading and document editing, with a high level of attention to detail.
• Assist with designing mailouts, fundraising campaigns, and community engagement outreach.
• Schedule facility tours and calendar management for community engagement initiatives.
• Ordering and maintenance of AARC marketing materials.
• Reception phone coverage as needed, including lunches/holidays/etc.
• Maintain a high level of customer service to donors, volunteers and community partners.
• Work collaboratively with AARC staff, parents and alumni volunteers.
• Work occasional evenings and/or weekends as required.
• Operate within the philosophy, culture and values of the organization.
• Other duties as required

Skills

Strong oral and written communication

Strong organizational ability

Adaptability

Confidentiality

Education

Post-secondary education or related experience

Tools

Microsoft Office (Excel, Outlook)

Adobe Creative Suite

CRM/donor management software (Donor Perfect)

Job description

The Development and Engagement Administrator will provide administrative support to AARC's Fund Development & Events and Community Engagement areas.

Description

Position Responsibilities

• Update and maintain donor and prospect database.


• Generate and record correspondence and receipts to donors.


• Donation record filing.


• Arrange meetings, virtual sessions, and conference calls.


• A member of all Event Committees, and the Community Engagement Committee, prepare agendas and take minutes for all the same.


• Assist with coordination, administration and solicitation for events –live and silent auction, signage, event program and program outline, sponsorship and ticket registration, mailouts and volunteer management with support from the Manager of Fund Development & Events.


• Volunteer coordination for AARC’s fundraising and community engagement events.


• Creation of click boxes and corresponding documents for use in emails.


• Assistance with video projects.


• Proof reading and document editing, with a high level of attention to detail.


• Assist with designing mailouts, fundraising campaigns, and community engagement outreach.


• Schedule facility tours and calendar management for community engagement initiatives.


• Ordering and maintenance of AARC marketing materials.


• Reception phone coverage as needed, including lunches/holidays/etc.


• Maintain a high level of customer service to donors, volunteers and community partners.


• Work collaboratively with AARC staff, parents and alumni volunteers.


• Work occasional evenings and/or weekends as required.


• Operate within the philosophy, culture and values of the organization.


• Other duties as required

Qualification Requirements

• Post-secondary education or related experience.


• One to three years’ previous experience in events, marketing, communications, or a non-profit administrative role.


• Strong oral and written communication skills.


• Intermediate skills using Microsoft Office programs, including Excel and Outlook.


• Strong organizational ability, planning skills, works well under pressure, prioritizing of work and attention to detail.


• Adaptability and able to proactively adjust to changing priorities as needed.


• Non-profit experience is preferred.


• Experience with design software (Adobe Creative Suite is preferred).


• Experience with CRM and database software (Donor Perfect or donor management system is preferred).


• Self-motivated individual with the ability to maintain a high degree of confidentiality.

NOTE: The successful candidate will be required to obtain a Vulnerable Sector Check and a Youth Intervention Record Check.