Desktop Publishing Specialist (DTP)

Apertera (formerly Alexa Translations); Montreal; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive Health Insurance

Birthday Off

6 Personal/Sick Days

Hybrid Work Model

Learning & Growth Opportunities

Supportive & Collaborative Team

Team Recognition & Action Awards

Employee Referral Program

Work-Ready Equipment

Job summary

Apertera, a leader in multilingual language solutions, seeks an experienced Desktop Publishing Specialist to prepare, reconstruct, and finalize multilingual documents. You will turn complex source files into clean, editable files for translation and deliver client-ready outputs.

This role focuses on solving difficult formatting problems, aligning with client style requirements, and contributing to templates and process improvements.

Qualifications

• At least four years of professional DTP experience in a translation or localization environment.
• Expert-level Microsoft Word skills, including complex document structure and troubleshooting.
• Advanced Adobe Acrobat Pro and Microsoft Excel skills; working knowledge of Adobe InDesign and PowerPoint.
• Experience with PDF-to-Word reconstruction, editable tables, font management, and formatting quality assurance.
• Strong judgment, attention to detail, and the ability to manage competing deadlines while working with Project Managers and production teams.
• Professional proficiency in English and French is required.

Responsibilities

• Prepare Word, PDF, PowerPoint, and InDesign files for translation, including clean, structured files for CAT tools such as Phrase.
• Reconstruct PDF content in Word using editable text, real tables, styles, automatic numbering, cross-references, tables of contents, and appropriate section breaks.
• Format translated files while accounting for text expansion, multilingual typography, fonts, and client style requirements.
• Perform detailed DTP quality checks against the source, including content, tables, figures, headings, page layout, headers and footers, links, and visual consistency.
• Prepare final client-ready files in the required formats and support troubleshooting throughout the project.
• Contribute to templates, work instructions, macros, and other improvements that increase quality and efficiency.

Skills

DTP experience

Word proficiency

Acrobat Pro

Excel

InDesign

PowerPoint

PDF-to-Word reconstruction

Bilingual English-French

Attention to detail

Tools

Microsoft Word

Adobe Acrobat Pro

Adobe InDesign

PowerPoint

Microsoft Excel

Job description

Apertera is leading the evolution of language solutions for high-stakes content. We partner with enterprises as an extension of their teams, combining professional expertise with Adaptive AI technology that is continuously refined by client context.

For more than twenty years, Apertera has set the bar for legal, financial, and regulatory translation, serving the most rigorous buyers, including over 75% of major national Canadian law firms, all major banks, and leading securities regulators.

Apertera is Canadian-owned, ISO 17100 and SOC 2 certified.

Our core values:

• Innovation


• Dedication


• Fanatical commitment to quality and service


• Resourcefulness


• Collaboration

We are seeking an experienced Desktop Publishing Specialist to prepare, reconstruct, and finalize multilingual documents. You will turn complex source files into clean, editable files for translation and produce accurate, client-ready deliverables. This role suits someone who enjoys solving difficult formatting problems and improving how the work gets done.

What you will do:

• Prepare Word, PDF, PowerPoint, and InDesign files for translation, including clean, structured files for CAT tools such as Phrase.


• Reconstruct PDF content in Word using editable text, real tables, styles, automatic numbering, cross-references, tables of contents, and appropriate section breaks.


• Format translated files while accounting for text expansion, multilingual typography, fonts, and client style requirements.


• Perform detailed DTP quality checks against the source, including content, tables, figures, headings, page layout, headers and footers, links, and visual consistency.


• Prepare final client-ready files in the required formats and support troubleshooting throughout the project.


• Contribute to templates, work instructions, macros, and other improvements that increase quality and efficiency.

What we are looking for:

• At least four years of professional DTP experience in a translation or localization environment.


• Expert-level Microsoft Word skills, including complex document structure and troubleshooting.


• Advanced Adobe Acrobat Pro and Microsoft Excel skills; working knowledge of Adobe InDesign and PowerPoint.


• Experience with PDF-to-Word reconstruction, editable tables, font management, and formatting quality assurance.


• Strong judgment, attention to detail, and the ability to manage competing deadlines while working closely with Project Managers and other production teams.


• Professional proficiency in English and French is required.

Nice to Haves:

• Microsoft Word VBA & Macros experience


• AI & Process Automation


• Photoshop & Illustrator


• Right-to-Left (RTL) language formatting

Benefits & Perks You’ll Love:

• Comprehensive Health Insurance: Including vision, dental, complementary therapies, and support for your overall well-being.


• Your Birthday Off: We celebrate your special day!


• 6 Personal/Sick Days: Take the time you need for your health or life’s unexpected moments.


• Work-Ready Equipment: Get the tools you need to succeed, provided upon request.


• Hybrid Work Model: Enjoy the best of both worlds with a mix of in-office collaboration and remote flexibility.


• Learning & Growth Opportunities: Training and resources tailored to your role and department.


• Supportive & Collaborative Team Culture: Work alongside team members who genuinely have your back


• Team Recognition & Action Awards: Celebrate wins and contributions in meaningful ways.


• Employee Referral Program: Earn rewards for bringing amazing talent to our team.