Deposits and Estates Officer

Brunswick Credit Union; Fredericton; Hybrid; CAD 58,000 - 68,000; Full time

Benefits offered by this job

Vacation starting at three weeks

Personal days

Even birthdays off

100% paid health and dental benefits

Annual wellness benefit

Training & courses

Job summary

Brunswick Credit Union seeks a Deposits & Estates Officer to provide expertise on complex deposit and estate matters, ensuring regulatory compliance and accurate record-keeping. You will support branches, coach staff, and back up the Manager, Deposits & Estates while driving operational improvements.

The role emphasizes governance, risk management, and cross-functional collaboration to deliver reliable service and timely regulatory reporting.

Qualifications

• Post-secondary certificate or diploma (1-2 years) in Business or related discipline.
• 2–3 years of experience in finance, accounting or deposit processing; or equivalent.

Responsibilities

• Handle retail deposit and estate administration tasks with accuracy and compliance.
• Provide subject matter expertise on registered and non-registered deposits, estate matters, powers of attorney, trusts, and CRA reporting.
• Support annual reporting and review investment procedures for regulatory compliance.
• Lead technical guidance, training, and knowledge transfer to staff, branches and support teams.
• Assist with operational projects, process improvements, and system enhancements.

Skills

Analytical skills

Problem solving

Communication

Attention to detail

Interpersonal skills

Relationship building

Facilitation

Coaching

Knowledge transfer

Project coordination

Regulatory knowledge

Microsoft Office

Banking systems

Risk management

Accounting basics

Estate administration

Registered deposits

Education

Business diploma

Tools

Excel

Word

PowerPoint

Access

Banking systems

Job description

Remote/Hybrid

The Deposits & Estates Officer provides subject matter expertise and support for the credit union’s deposit and estate services, ensuring compliance with applicable legislation, regulations, policies, and procedures. The position acts as the primary resource to branches and supports departments on complex deposit and estate matters. This role also leads operational initiatives and projects, provides technical coaching and guidance to staff, and acts as a backup to the Manager, Deposits & Estates.

Collections and Estates

Remote/Hybrid

The Deposits & Estates Officer provides subject matter expertise and support for the credit union’s deposit and estate services, ensuring compliance with applicable legislation, regulations, policies, and procedures. The position acts as the primary resource to branches and supports departments on complex deposit and estate matters. This role also leads operational initiatives and projects, provides technical coaching and guidance to staff, and acts as a backup to the Manager, Deposits & Estates.

Key Responsibilities Of The Role Include

• Retail Deposit & Estate Administration
• Handles complex deposit and estate matters escalated by the Deposit Administrators and escalates matters beyond the scope of the role as required.
• Provides subject matter expertise and guidance regarding registered investments, non-registered deposits, share deposits, estate administration, powers of attorney, trust accounts, beneficiary designations, and CRA reporting requirements.
• Processes estate and death claims, including processing payouts and preparing required documentation.
• Assists with annual reporting requirements related to registered and non-registered investment products.
• Supports the completion and review of investment procedures and reports in accordance with regulatory requirements.
• Reviews deposit and estate records to ensure accuracy, completeness, and compliance with established procedures.
• Technical Leadership
• Acts as the subject matter expert for complex deposit and estate administration matters.
• Provides technical coaching, guidance, and knowledge transfer to department, branch, and support staff.
• Develops and maintains job aids, procedural documentation, and training resources and provides input into operational decision-making, workflow priorities, and service delivery improvements.
• Project Support
• Supports the Manager, Deposits & Estates and participates in departmental initiatives, projects, operational improvements, and cross-functional project teams.
• Coordinates and supports implementation activities for new products, services, regulatory requirements, and system enhancements, including planning, training, testing, and post-implementation support.
• Conducts research, testing, and validation activities and assists with the development and implementation of departmental procedures, forms, documents, and processes.
• Supports the identification of operational efficiencies and recommends improvements to service delivery methods and procedures.
• Risk Management & Compliance
• Assists in the introduction and revision of procedures as required to meet audit, legislative, and policy requirements.
• Monitors legislative and regulatory changes impacting deposit and estate services and recommends operational changes as required.
• Assists with internal and external audits and responds to audit inquiries as required.

The ideal candidate will have

successfully completed a post-secondary certificate or diploma program (1-2 years) in Business, or a related discipline plus have 2 to 3 years’ experience in a finance, accounting or deposit processing environment; or an equivalent combination of training and experience.

• Proficient knowledge of registered and non-registered deposit products and services, estate administration, powers of attorney, trusts, beneficiary designations, CRA reporting requirements, and related regulatory obligations.
• Advanced analytical, critical thinking, problem-solving, communication, and attention-to-detail skills.
• Proficient interpersonal, relationship-building, facilitation, coaching, and knowledge-transfer skills.
• Proficient project coordination and implementation skills.
• Proficient understanding of financial regulatory requirements.
• Proficient in the use of Microsoft Office applications (Excel, Word, PowerPoint, Access), banking systems and related technology.
• Working knowledge of business and operational risk management practices, controls, and procedures.
• Working knowledge of accounting practices, procedures, and terminology.

This position has an annual salary in the range of $57,800 - $68,000.

At Brunswick Credit Union, our people are our greatest asset - over 200 dedicated employees drive our success.

We offer a total compensation package that promotes work life balance including vacation starting at three weeks, personal days, even birthdays off. Employee wellness is a priority for us and we underscore that with 100% paid health and dental benefits and an annual wellness benefit to put towards what you feel will support your wellness journey. Want to grow with us? We take your professional development seriously too, and support employees’ growth through multiple course offerings and specialized training where fitting.

• vacation starting at three weeks
• personal days
• even birthdays off
• 100% paid health and dental benefits
• annual wellness benefit
• multiple course offerings and specialized training where fitting

We are committed to providing a work environment that fosters inclusion, value and respect and reflects the diversity of the communities in which we live and serve.

We encourage and welcome applications from traditionally underrepresented and equity-seeking groups.

All qualified applicants will receive equal consideration; however, priority will be given to Canadian citizens and permanent residents.

Should you require any accommodation during the recruitment process or otherwise, please notify us and we will work to meet your accessibility needs.

Although we appreciate all applications, only those being considered for an interview will be contacted. Thank you for your interest in Brunswick Credit Union.