Departmental Assistant

Queen's University; Kingston; On-site; CAD 40,000 - 55,000; Full time

Job summary

Queen's University in Kingston invites applications for the Departmental Assistant role at the Four Directions Indigenous Student Centre. The incumbent will provide administrative, organizational, and financial support to ensure smooth operations and support Indigenous student initiatives.

Reporting to the Director, you will handle calendar management, meetings, accounting tasks, invoices, and event coordination while demonstrating strong connection to Indigenous communities.

Qualifications

• Incumbent must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks.

Responsibilities

• Acts as the main point of contact for the department, triaging requests for information, drafting correspondence and coordinating meetings.
• Assists with planning and coordinating events and maintains a calendar for booking conference rooms and classrooms.
• Performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, reconciliations, and expenses.

Job description

A Brief Overview

This position is subject to the Interim Policy on Hiring of Indigenous Specific Positions. The interim policy can be found on the following link: https://www.queensu.ca/secretariat/policies/administration-and-operations/hiring-indigenous-specific-positions-interim-policy.

The Four Directions Indigenous Student Centre (FDISC) exists to enhance the development and wellbeing of the Queen's University Indigenous Community. The Centre serves as a hub for the University's implementation of Indigenous priorities, encouraging university stakeholders, including students, faculty, staff and senior administrators, to develop an awareness and appreciation of the Indigenous experience in Canada. In keeping with the teachings of the Four Directions, the Centre supports individual Indigenous students in balancing their academic, spiritual, physical and emotional needs. Reporting to the Director, Four Directions Indigenous Student Centre, the Departmental Assistant provides administrative, organizational, and financial support that contributes to the smooth and efficient functioning of Four Directions. Responsibilities also include financial transactions, timekeeping, support special projects, and support for the Director. The incumbent must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks.

This position acts as the point of contact for the department including triaging requests for information, drafting correspondence, and coordinating meetings. This position assists with planning and coordinating various events, and maintains a calendar for booking conference rooms and classrooms. This position also performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, reconciliations, and expenses.