Departmental Administrator

Carleton University; Ottawa; On-site; CAD 74,000 - 81,000; Full time

Job summary

Carleton University is seeking a Departmental Administrator under a Career Development Assignment (CDA) in Ottawa, Ontario. The role reports to the Director of IT Resources & Vendor Strategy and supports multiple ITS units with administrative, financial, and operational duties.

Ideal candidates will have post-secondary business training and several years of experience in university administration. The assignment runs from 29/07/2026 to 05/12/2027, with a 35-hour work week and a salary in the

Qualifications

• Three years of post secondary education including a minimum of two years in an accredited business program with a focus on Administration or an acceptable combination of education and experience.
• Five years' experience in the areas of business administration preferably in a post-secondary setting with experience in the administration and operation of a department.

Responsibilities

• Reporting to the Director, IT Resources & Vendor Strategy, the position is accountable for providing coordinated administrative, financial, and operational support across all ITS units, including the Office of the CIO, Finance & Administration, Enterprise & Applications, Infrastructure, Cybersecurity and Research Computing.
• The role supports leadership across ITS by ensuring alignment of administrative processes, financial tracking, and executive coordination.
• The incumbent serves as a central resource supporting cross-functional activities, including CIO-level coordination, financial administration, and operational support to directors and managers.

Skills

Policy knowledge

Communication

Attention to detail

Organizational skills

Interpersonal skills

Time management

Independent work

Working under pressure

Education

Post-secondary education in business

Two years in accredited business program

Tools

Banner

FAST

Concur

cuCollab

MS Word

MS Excel

MS PowerPoint

MS Visio

Travel & Expense (Concur)

Job description

Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

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If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0726-0273

Job Title: Departmental Administrator

Job Type: Career Development Assignment (CDA)

Department: Office of the CIO

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 13/08/2026

Closing Date (dd/mm/yyyy): 20/08/2026

Salary (with Salary Rate): 73,897.00 - 80,777.00/Year

Assignment Duration From: 29/07/2026

Assignment Duration To: 05/12/2027

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 29/07/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Director, IT Resources & Vendor Strategy, the position is accountable for providing coordinated administrative, financial, and operational support across all ITS units, including the Office of the CIO, Finance & Administration, Enterprise & Applications, Infrastructure, Cybersecurity and Research Computing.

The role supports leadership across ITS by ensuring alignment of administrative processes, financial tracking, and executive coordination. The incumbent serves as a central resource supporting cross-functional activities, including CIO-level coordination, financial administration, and operational support to directors and managers.

Qualifications

• The incumbent must demonstrate a thorough knowledge of the University’s related systems and applications, including a deep understanding and wide knowledge of University and departmental polices.
• Thorough knowledge of University accounting and budgetary polices & procedures is required in order for the incumbent to determine the appropriate treatment of fiscal administrative issues, as well as to provide accurate accounting and budgeting guidance to the department. This is demonstrated through a basic knowledge of Banner and FAST.
• The incumbent must be able to communicate effectively with staff both within and outside of ITS.
• The work requires a thorough knowledge of University operating and HR/Staff policies and the capability to deal with internal and external contacts.
• The incumbent must be familiar with Carleton applications and office automation software: MS Word, MS Excel, MS PowerPoint, MS Visio, Teams, cuCollab, Banner, eShop, Travel & Expense (Concur) and FAST.
• Ability to work quickly, independently and accurately under pressure.
• Meticulous attention to details.
• Sound judgment and the ability to make recommendations on financial and policy issues.
• Strong oral and written communication and interpersonal skills.
• Exceptional organizational skills and time-management skills.

Education And Experience

• Three years of post secondary education including a minimum of two years in an accredited business program with a focus on Administration or an acceptable combination of education and experience.
• Five years' experience in the areas of business administration preferably in a post-secondary setting with experience in the administration and operation of a department.

HR Note

Equivalencies will be considered. Applications are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.