Dental Assisting Clinic Coordinator

Willis College Corporation; Ottawa; On-site; CAD 70,000 - 75,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Job summary

Willis College Corporation in Ottawa is seeking a Dental Assisting Clinic Coordinator to manage the clinical operations, maintain facilities, and ensure health and safety compliance while delivering both theory and practical instruction.

You will supervise lab spaces, coordinate with dentists and hygienists for student evaluations, and secure practicum placements, supporting CDAC accreditation prep and IPAC/WHMIS/SDS compliance.

Qualifications

• Certified Level II Dental Assistant with NDAEB credential.
• 3–5 years of practical dental clinic experience.
• Ontario membership with ODAA or applicable provincial body.
• IPAC, vaccination, and Health and Safety clearances including JHSC involvement.

Responsibilities

• Manage day-to-day operations of the dental clinic, including inventory and lab space organization.
• Conduct monthly equipment inspections and coordinate maintenance/repairs.
• Ensure clinic manuals comply with IPAC, WHMIS, SDS and provincial oversight.
• Deliver dental assisting curriculum and supervise theory and practical sessions.
• Secure practicum placements and support student evaluations.

Skills

Organizational skills

Communication

Interpersonal skills

Educational technology

Education

NDAEB certification (Level II)

Tools

Nova/Moodle LMS

Zoom

Job description

Pay: CA$70,000.00 - CA$75,000.00 per year

Job description:

Company Summary

Willis College is a professional development and educational institution providing skills training for experienced professionals and those starting a new career. The college has a long outstanding history (since 1866) of serving in-demand skills to the government, business, and technology organizations in the Ottawa / Carleton region of eastern Ontario. We are consistently meeting the demands of the workforce by creating and offering highly sought-after programs that lead to meaningful careers.

Position Summary

The Dental Assisting Clinic Coordinator is responsible for managing the day-to-day operations, maintenance, and health and safety compliance of the dental clinic and lab facilities. This role combines hands-on clinic coordination with instructional delivery, requiring the candidate to teach both theory and practical skills, evaluate student competencies, and assist in securing student practicum placements.Working under the direct supervision of the Program Coordinator, the Clinic Coordinator ensures that the clinical environment meets all regulatory guidelines (including IPAC, HARP, WHMIS, and SDS) and is fully prepared to support student learning and CDAC accreditation prep.

Job Responsibilities

Clinical Maintenance, Operations & Compliance

• Manage the day-to-day operations of the dental clinic, including inventory management, ordering supplies, and organizing lab spaces for HARP classes and practical cohorts.
• Conduct monthly clinical equipment inspections, schedule routine maintenance, and arrange for timely equipment repairs as required.
• Ensure all clinic operations manuals are current and compliant with all provincial oversight bodies and IPAC guidelines.
• Monitor daily sterilization procedures and maintain strict compliance with IPAC, Clinical, WHMIS, and SDS protocols.
• Coordinate, schedule, and arrange on-site dentists and hygienists for student clinical evaluations.
• Serve as an employee member of the Joint Health and Safety Committee (JHSC), run mock health and safety drills, and ensure the clinic remains a safe, compliant learning environment.

Instructional Delivery & Student Support

• Deliver dental assisting program curriculum to students across both theoretical (online/in-person) and practical settings.
• Provide active clinical group instruction, teaching essential clinical, lab, and radiography skills while giving continuous feedback and evaluating performance.
• Support, tutor, and mentor students through their academic journey, providing extra academic and hands-on assistance as needed.
• Facilitate HARP continuing education courses, run HARP orientations, participate in program orientations, and ensure all clinical materials are prepared for instructors.
• Record student attendance and grades accurately using internal learning management systems (Nova/Moodle).

Program Coordination & Practicum Support

• Collaborate closely with the Program Coordinator to secure high-quality practicum placements for dental assisting students.
• Conduct clinical practicum site visits and follow-up communication to support students and evaluate host dental offices.
• Mentor and support clinical instructors, help onboard new faculty, and participate in program meetings, professional development days, and college events.
• Maintain organized and up-to-date departmental files, student records, and compliance documentation.

Qualifications & Requirements

Required

• Certification: Certified Level II Dental Assistant with a valid NDAEB certificate (or equivalent credential qualifying for clinical coordination and instruction).
• Experience: A minimum of 3-5 years of practical work experience within a dental clinical setting.
• Memberships & Compliance: Current membership with the Ontario Dental Assistants Association (ODAA) or applicable provincial body.
• Clearances & Health: Vulnerable Sector Police Check, up-to-date Immunization records, and completion of Infection Prevention and Control (IPAC) modules.
• Safety: Current First Aid/CPR/AED certification.
• Core Skills: Excellent organizational, communication, and interpersonal skills. Comfort utilizing educational technology (Moodle, Zoom/virtual classrooms) and presenting to groups.

Preferred Assets

• Previous experience in an academic teaching, student mentoring, or clinical instructing role.
• Demonstrated experience coordinating dental clinic inventory, health and safety compliance, or equipment maintenance.

Schedule

Schedule: Monday to Friday, 8:00 AM - 4:30 PM (excluding all statutory holidays).

Accessibility and Accommodations

Willis College is committed to fostering an inclusive, accessible environment where all employees and candidates feel valued and respected. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve. If you require an accommodation at any stage of the recruitment and selection process due to a disability or other human rights ground, please let us know so that appropriate arrangements can be made to support your application.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location

In person