Data Processing Clerk, RDC

Volvo Group; Milton; On-site; CAD 60,000 - 70,000; Full time

Job summary

Volvo Group is seeking a Data Processing Clerk in Milton, Canada to manage inbound and outbound data processes, daily reporting, and stock adjustments. You will interact with dealer networks, assist with root-cause analysis, and support warehouse initiatives while maintaining data accuracy and confidentiality.

The role demands attention to detail, proficiency in MS Office, and the ability to work with limited supervision. Join a collaborative team focused on safe, sustainable transport solutions.

Qualifications

• Two years of related experience and knowledge of general office procedures.
• Good communication skills and ability to work with minimal supervision.
• Strong organization, typing, data entry, and attention to detail.
• Proficient with MS Word and Excel.

Responsibilities

• Maintain inbound/outbound processes and daily reporting.
• Manage stock and inventory adjustments and dealer communications.
• Support data inquiries and root-cause analysis.
• Collaborate with divisions and maintain quality/environmental programs as directed.

Skills

Data entry

Office procedures

Communication skills

Organization

Typing

Attention to detail

Confidentiality

MS Office

Tools

MS Office

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

The salary range for this position is 60,000 to 70,000$/year.

The Roles And Responsibilities Of Data Processing Clerk Includes

• Maintain receiving process, inbound pack list, GR’s, inbound trailer booking
• Maintain, reconcile in transit discrepancies and POD process
• Maintain daily inbound/outbound aging reports
• Maintain outbound processes, print and dispatch orders
• Maintain outbound shipment, bill of lading process
• Maintain and monitor all outbound processes
• Maintain HAZMAT shipment records
• Communicate with the dealer network regarding carrier changes
• Provide dealer/carrier network with assistance tracing lost shipments
• Assist management with warehouse initiatives
• Other Processes
• Fact finding and data analysis for root cause analysis
• Participate in continuous improvement initiatives
• Participate in Quality/Environmental programs as directed by management
• Support material handlers and team leads with data inquiries and problem solving
• Placing EBD orders
• Knowledge of all inbound and outbound processes for all brands
• Manage functional mailboxes
• Daily reporting, KPI and scoreboard
• Maintain stock management inventory adjustments
• Maintain dealer return credits/risk management/ Compass MDR
• Emballage reporting
• Interaction with dealers, resolving customer queries
• Interaction with Mack / Volvo /VCE / Penta corporate functions
• Maintain cleanliness of the offices, break room, media storage and pack/stock stations.
• Complies with company rules and policies and follows instructions from management personnel.

Qualifications

• Minimum two years related experience, knowledge of general office procedures. Distribution related experience inbound and outbound processes.
• Good communication skills and ability to work under minimal amount of supervision.
• Organization, typing, data entry skills, attention to detail, confidentiality, thoroughness, decision making, independence, analyzing information, results driven and high energy level.
• PC experience in MS Office programs, Word, Excel, etc.
• These requirements are representative, but not all inclusive, of the knowledge, skill, and ability to perform this job.

Physical Demands

• Work requires prolonged sitting, standing, walking, and bending to perform required filing and searching duties.
• Ability to work night shift may be required
• Ability to lift upto 25 lbs occasionally

Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Trucks Technology & Industrial Division hire team players who are ready to create real customer impact. Our decentralized teams work close to our customers, with speed and autonomy, to build what they truly need.

Join us to collaborate on innovative, sustainable technologies that redefine how we design, build, and deliver value. Bring your curiosity, your expertise, and your collaborative energy, and together, we’ll turn bold ideas into tangible solutions for our customers and contribute to a more sustainable tomorrow.