Data Entry & Records Admin — IT & Systems (Temp)

Macaulay Centres; Toronto; Hybrid; CAD 53,000 - 61,000; Full time

Benefits offered by this job

Health & dental

Paid time off

Job summary

Macaulay Centres for Children is seeking an Administrative Assistant (Parent App Implementation Support) for a 12-month contract at the Head Office in Toronto, ON. The role focuses on accurate data entry, records maintenance, and system-based administrative tasks to support program delivery and reporting.

Working with the Information Technology and Systems team, you will follow established configurations, workflows, and procedures.

Qualifications

• 1–2 years of administrative support or data entry experience.
• Experience with databases or web-based systems is an asset.
• Proficiency in Excel, Word, Outlook.
• Experience in a non-profit or multi-service environment is an asset.

Responsibilities

• System Data Entry & Record Maintenance: Enter, update, and maintain program, client, consent-related, and system records.
• Data Quality & Validation Support: Review data entries for accuracy and consistency, flag issues for follow-up.
• Process Execution & Administrative Support: Execute workflows, bulk record updates, and file/document processing.
• Compliance & Confidentiality: Maintain confidentiality and comply with policies and regulatory requirements.
• General: Attend meetings, maintain attendance, and adhere to regulations and policies.

Skills

Attention to detail

Data entry

Time management

Clear communication

Education

College diploma in Office Administration

Coursework in information systems

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Macaulay Centres for Children is seeking an Administrative Assistant (Parent App Implementation Support) for a 12-month contract at the Head Office in Toronto, ON. The role focuses on accurate data entry, records maintenance, and system-based administrative tasks to support program delivery and reporting.

Working with the Information Technology and Systems team, you will follow established configurations, workflows, and procedures.