Data Coordinator

Canadian Inclusion; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Extended Health

Dental

RRSP

Paid holidays

Well-Being program

Employee discounts

Job summary

Thales Canada Inc., Defence and Security in Ottawa is seeking a meticulous Data Coordinator to manage data systems, ensure data accuracy, and support data needs across projects. The role demands strong analytical skills and collaboration with teams nationwide.

Responsibilities include data entry, quality checks, reporting, governance compliance, and onboarding of new users. Candidates should have a diploma in data management or related field and proficiency with Windchill, SFTP, SharePoint, and

Qualifications

• Three years of experience in data coordination or similar role.
• Diploma in Data Management, IS, BA or related field.
• Advanced proficiency in Microsoft Office tools.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain data entry processes with accuracy.
• Collect, organize, transcribe and input data into data repositories (Windchill, SFTP, SharePoint, Jira).
• Perform regular data quality checks and correct inconsistencies.
• Develop and implement data management processes and procedures.
• Generate reports and provide data analysis for decision making.
• Ensure governance, security, and policy compliance.
• Provide controlled data to internal and external customers.

Skills

Microsoft Office

Data coordination

Analytical skills

Attention to detail

Team collaboration

Education

Diploma in Data Management

Information Systems

Business Administration

Tools

Windchill PLM

SFTP

SharePoint

Jira

Job description

Thales Canada Inc., Defence and Security

Data Coordinator (Information Technology)

Location: Ottawa, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This role is Hybrid Halifax/Hybrid Ottawa

Data Coordinator

Position Summary

We are seeking a meticulous and organized Data Coordinator to join our team. The Data Coordinator will be responsible for managing and maintaining data systems, ensuring data accuracy, and supporting the data needs for multiple projects. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to work collaboratively with other team members across the country.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

• Manage and maintain data entry processes, ensuring data integrity and accuracy
• Collect, organize, transcribe and input data into data repositories such as Windchill, SFTP, SharePoint, Jira
• Perform regular data quality checks, flagging and correcting inconsistencies, duplicates, and errors
• Develop and implement processes and procedures for effective data management
• Generate reports and provide data analysis to support decision-making processes
• Ensure compliance with data governance policies, security regulations and company policies
• Provide controlled and formally distributed data to internal and external customers
• Assist in the development and maintenance of data documentation and guidelines
• Support the implementation and adoption of new data tools and platforms
• Support onboarding and training of new users in Data Management Tools and procedures
• Serve as a point of contact for routing data requests and troubleshooting
• Assist in preparing data reports and data extracts for the program
• Perform other duties as assigned by the manager

Minimum Requirements

• 3 years' experience in data coordination, data management, or a similar role.
• Diploma in Data Management, Information Systems, Business Administration or a related field.
• Advanced proficiency in Microsoft Office tools
• Strong organizational skills and ability to balance multiple priorities
• Possess strong organizational and time-management skills
• Ability to work accurately and with excellent attention to detail
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team

Preferred Qualifications

• Experience working within an Engineering or Defense Environment
• Experience working with Windchill PLM

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $60,000 - $70,000 -$80,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee's career path history, competencies, skills and performance, as well as the company's annual salary budget, the customer's program requirements, and the company's internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us?

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian Enhanced Reliability security clearance.